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AXA XL · 21 hours ago

Workplace Operations Coordinator

New York, United States

Full-time

Onsite

New Grad, Entry Level

$45K/yr - $71K/yr

AXA XL is known for solving complex risks and is seeking a Workplace Operations Coordinator to help run their New York office. This role involves creating a welcoming office experience, managing visitor access, troubleshooting facilities issues, and supporting office operations.

ConsultingCustomer ServiceFinanceInsurance

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Put the customer at the heart of everything we do and drive a customer first culture by investigating and reporting on customer satisfaction to flag issues

Answer and direct calls in a timely and professional manner

Act as receptionist and provide a seamless, welcoming experience. Manage visitor and vendor access

Perform walkthroughs of the space, ensuring communal and meeting spaces are fit for purpose for all visitors, internal and external

Act as the first point of contact; troubleshoot facilities issues (lighting, heating, air conditioning, flooring) reporting to building management and vendors for repair

Stock supply rooms, pantries, conference rooms, reception area and wellness rooms

Submit and track invoices through corporate expense system (Coupa)

Assist with new hire orientation including ensuring access is prepared, giving office tours and completing I-9 Verification

Provide mailroom and delivery services including overall management of mail services

Order, invoice, receive, store, and distribute supplies and deliveries as required and perform remote tasks for offices without onsite Workplace presence

Partner with Workplace Coordinator peers across the Americas portfolio to share best practices and provide consistent service delivery

Support requests from partners across the business for events and initiatives within our space

Provide guidance and seek input from others as needed to achieve the best result possible

Perform other duties, as assigned

Qualification

Microsoft 365 productsCustomer serviceProblem-solvingInitiativePhysical ability (lifting 40 lbs)Interpersonal skillsWritten communicationVerbal communicationFlexibilityCollaboration

Required

High school diploma or an equivalent combination of training and experience; Associate degree

The ability to take initiative, direction and prioritize accordingly

Flexibility and friendly demeanor are essential qualities for an individual in this position

Excellent interpersonal skills and clear written and verbal communication skills

The ability to be adaptable, solutions oriented

A positive and collaborative attitude

Experience with Microsoft 365 products

The ability to lift up to a maximum of 40 pounds

The ability to work from our NY office full time beginning at 7am

Benefits

Competitive retirement savings plan

Health and wellness programs

A wide range of learning opportunities for colleagues to hone their professional skills and to position themselves for the next step of their careers

Company

AXA XL

Glassdoor4.0

We are a leading provider of insurance and reinsurance offering innovative risk management solutions for businesses worldwide.

Hamilton, Hamilton, BMU

10001+ employees

https://axaxl.com

H1B Sponsorship

AXA XL has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2022 (8)