BrandSafway · 6 hours ago
Office Administrator
Nashville, TN
Full-time
Onsite
Entry Level
1+ years expBrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. The Office Administrator will support various administrative tasks including invoice processing, payroll verification, and documentation to ensure smooth operations within the finance and contracts departments.
Civil EngineeringConstructionIndustrial ManufacturingInfrastructure
Responsibilities
Receive packing slips from emails/paper submissions and receipt in system
Receive invoices from emails/paper submissions & route as needed for approvals
Maintain visibility of tasks within system & update status regularly
Support finance by providing month end cost accruals
Assist with obtaining PCard reconciliations
Request vendor setups when required
Request quick checks as needed
Timekeeping distribution (for jobs)
Acquire daily timesheets & transition to weekly timesheet (as needed)
Verify payroll information: trade code, union, apprentice status (where applicable)
Payroll submission & distribution duties
Files timesheet backup according to timekeeping procedure
Confirms accurate and thorough completion of all activities relating to servicing the customer from contract creation to billing
Collaborates with contracts, management, and billing staff to ensure orders are flowing properly and assists with delayed/missing items
Provide support for quote creation when needed
Document and file according to BrandSafway standards
Maintain necessary reports and forms relative to position
Prepare for audits through notetaking and proper documentation/filing
Perform other organizational and clerical support tasks as required
Qualification
Required
High school degree or equivalent required
Microsoft Office Suite (Excel, Outlook, PowerPoint, & Word)
Strong verbal and written communication skills
Proficient mathematics
Clerical Skills
Problem Sensitivity
Time management
Preferred
One year of relevant experience a plus
Accounting experience preferred, but not required
Benefits
Medical, dental, vision, life and disability insurance
Generous 401k plan
Company
BrandSafway
BrandSafway specializes in Construction, Mining, Forestry Machinery, Equipment Rental and Leasing for commercial and industrial firms.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknown2017-06-22Acquired
Leadership Team
Abu Zeya
Chief Financial Officer
Recent News
2026-01-16
Company data provided by crunchbase