NEOGOV · 2 months ago
Part-Time Program Assistant, Social Science Division
Bellevue, WA
Full-time, Part-time
Onsite
Entry Level
$20.98/hr - $27.95/hr
2+ years expBellevue College is a diverse, student-centered institution committed to teaching excellence. They are seeking a Part-Time Program Assistant to provide specialized administrative and programmatic support to the Dean and Division Operations Director of the Division of Social Science, coordinating tasks essential for the effective operation of the division's academic and administrative programs.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Serve as the primary point of contact for the program and for current and potential students; provide accurate information regarding program policies and appropriate contacts, advising procedures, course offerings, and college resources
Respond to general advising inquiries; assist students with appointment scheduling and referrals to appropriate advisors or campus services
Coordinate and support the planning, organization, and execution of division operations, meetings, retreats, conferences, and special events; manage logistics and serve as the main contact for event-related inquiries
Promote program and division activities on campus and with external organizations; serve as a liaison to other departments and community partners
Identify and resolve routine issues by providing options, fulfilling services, and applying knowledge of college policies and procedures; refer unresolved or complex matters to appropriate contacts
Prepare, edit, and distribute a variety of communications, including meeting agendas, minutes, newsletters, announcements, ensure accuracy, clarity, and consistency in all published materials
Establish and maintain accurate electronic and physical filing systems, including archival records for syllabi and equipment inventory
Review and where appropriate edit documents for accuracy and compliance prior to publication, including syllabi, promotional materials, and web content
Support faculty with instructional and administrative needs; provide information on processes, facilitate communication and access to resources
Collaborate with faculty and staff to create and distribute promotional materials using Microsoft Word, Publisher, PowerPoint, and other tools
Coordinate classroom reservations and space usage; support renovation and remodeling projects for instructional and administrative areas
Post class cancellation notices and ensure timely communication of schedule or room changes
Perform advanced word processing and data management tasks, including mail merges, formatting documents, and integrating text with graphics, spreadsheets, and databases
Perform other related duties as assigned to support the division's goals and operations
Qualification
Required
High School Graduation or equivalent in a relevant field. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis
Minimum two (2) years of progressively responsible experience in office, clerical, secretarial, or general administrative work, including at least one year of experience assisting clients or customers with inquiries, complaints, or problem resolution
Effective written, verbal, and interpersonal communication skills that ensure direct and meaningful messaging with senior management, faculty, students, and other target audiences
Demonstrated proficiency with Microsoft Office 365, Outlook, SharePoint, Word, Excel, Teams, and PowerPoint
Demonstrated experience using Adobe Sign for creating, managing, and tracking electronic signatures on official documents
Strong diplomatic and interpersonal skills, with the ability to establish and maintain cooperative relations with diverse individuals and groups and foster a welcoming and inclusive environment
Demonstrated ability to maintain cooperative working relationships and preserve confidentiality
Demonstrated effective organizational, time-management, and administrative support skills
Demonstrated effective listening and problem-solving skills, a proactive approach to overcoming challenges, and the ability to be a self-starter
Flexible and adaptable, with the capacity to work independently and collaboratively
Preferred
Associate's degree in Social Sciences, Humanities, Marketing, Communication, or Business Administration from an accredited institution. Formal education will substitute year-for-year for experience
Demonstrated experience using Qualtrics for designing, distributing, and analyzing surveys
Demonstrated ability to perform complex tasks utilizing SharePoint
Experience authoring/publishing newsletters
Demonstrated ability to work with diverse colleagues and students in a collaborative and inclusive environment
Familiarity with learning management systems and educational technology platforms that support inclusive and accessible learning experiences
Familiarity with educational enterprise resource planning database and tracking systems
Experience in event planning and coordination, with a focus on creating inclusive and welcoming environments
A willingness to learn and a good service ethic
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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