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Markel · 2 days ago

Administrative Assistant

Richmond, VA

Full-time

Onsite

Entry Level

2+ years exp

Markel is a fortune 500 company that provides insurance, reinsurance, and investment operations globally. The Administrative Assistant role involves supporting the CTO, CISO, and IT leadership team by managing schedules, coordinating meetings, and handling communications and travel arrangements.

Insurance

No H1B

Responsibilities

Partner with CTO, CISO and/or assigned members of the IT leadership team, maintaining frequent contact with internal and external clients

Has responsibility for the smooth functioning of meetings and correspondences involving CTO, CISO and/or assigned members of the IT leadership team

Manages deliverables to CTO, CISO and/or assigned members of the IT leadership team and provides any necessary reporting

Creates and edits presentations, documents and reports for the IT leadership team as required

Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill

Coordinates travel arrangements for assigned CTO, CISO and/or assigned members of the IT leadership team, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able

Manages expense reporting process for CTO, CISO and IT leadership team

Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the CTO, CISO to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the CTO and CISO’s effectiveness and time

Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs

Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc

Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels

Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies

Other duties as assigned by CTO, CISO and/or members of the IT leadership team

Qualification

Microsoft Office SuiteM365 CopilotOrganizational skillsCommunication skillsProblem-solvingTeam collaboration

Required

Bachelor's degree preferred

2+ years' experience in an administrative assistant role

Proficient in Microsoft Office Suite (Excel, Word, PPT, Sharepoint)

Excellent written, verbal and interpersonal communication skills, including presentations, who can assist with developing an overall communication plan

Maintain the highest integrity and confidentiality

Strong organizational skills, managing and prioritizing multiple assignments with ease

Ability to gather and summarize information for reporting purposes

Experience working in a team-oriented, collaborative environment

Works under general supervision of senior level management

Ability to recognize and problem solve issues with limited/no supervision

Regular, predictable, reliable onsite attendance is required

US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future

Preferred

Experience working in an IT organization preferred

Experience with M365 Copilot (preferred)

Benefits

We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees’ needs at all stages of life.

All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.

We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.