Harford County Public Schools · 1 month ago
Administrative Support Specialist – Edgewood Middle School
MD
Full-time
Onsite
Mid Level
$47K/yr - $71K/yr
4+ years expHarford County Public Schools is committed to recruiting effective and diverse educators and staff. They are seeking an Administrative Support Specialist to provide specialized administrative support services to Edgewood Middle School, overseeing various operational activities and managing office functions.
Education Management
Responsibilities
Coordinates operational administrative activities and resources for assigned service area
Receives, researches, gathers information and processes requests and/or responds to inquiries
Assists in conveying and implementing policies and procedures of assigned area
Manages calendars and/or dockets
Arranges meetings and location and equipment logistics
Prepares and distributes agendas, correspondence, informational materials and meeting minutes ensuring documents adhere to applicable standards
May make travel arrangements
Conducts internal and external customer relations via email, telephone and in person
Responds to requests, researches and resolves inquiries and issues, and conveys information regarding policies and procedures
Seeks appropriate contact or resource for information as required and provides responses in a timely manner
Enters and maintains data in department databases
Researches and locates information, provides status/disposition updates, prepares documents and generates reports that are of a time-sensitive nature and adhere to applicable standards
Based on assignment, may perform specialized activities such as preparing and processing administrative documents related to accounts payable/receivable, purchasing, and travel expenses; providing budget tracking and expense reporting; risk management; library services; maintaining necessary forms, supplies and information resources in assigned locations; serving as designated office manager or administrative support lead worker; and/or, other related activities
Performs other duties of a similar nature and level as assigned
Develops, maintains efficient documentation and filing system for both paper and electronic records
Coordinates the administrative support processes of the school office
Offers input and updates office management procedures as needed
Serves as an administrative support lead worker delegating work assignments and monitoring the completion of work
Signs various types of correspondence, requisitions, etc. on behalf of the supervisor, as directed
Manages, updates, verifies data in databases to assure accuracy and information is current
Maintains and submits thorough attendance and payroll records and reports
Serves as school’s bookkeeper maintaining, recording, reconciling, and balancing accounts following HCPS’ standard operational procedures through school activity fund accounts
Makes timely deposits of all funds
Maintains accurate records of annual allocations and expenditures for the school budget
Receives, stores, and presents purchase card (P-card) records upon request
Ensures operation of standard office equipment (e.g., photocopier, facsimile machine, postage meter), troubleshooting malfunctions, calling for repairs, and maintaining equipment inventory
Qualification
Required
High School Diploma or GED
Four years of office or administrative support experience
Microsoft Office Suite (Word and Excel) proficiency is required
Knowledge of organizational governance including structural and informal lines of authority
Knowledge of proper etiquette in handling confidential or sensitive information with discretion
Knowledge of project and resource coordination methods
Knowledge of mathematical principles, bookkeeping and cashiering
Knowledge of data entry and data management
Knowledge of modern office equipment
Skill in utilizing a computer and relevant software applications
Skill in managing time and shifting priorities
Skill in multi-tasking
Skill in coordinating administrative projects
Skill in using information systems for data storage, research and reporting
Skill in maintaining tact and confidentiality necessary to represent top management
Skill in file management and storage techniques and practices using good organization
Skill in providing guidance, assistance and/or interpretation to others regarding the application of procedures and standards to specific situations
Skill in providing advanced internal and external customer service
Skill in communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
Preferred
Associate of Arts degree from an accredited college or university is preferred
Previous experience with bookkeeping and maintenance of general accounting and financial records in a business related function is strongly preferred
Benefits
Individual and family medical, vision, dental, life insurance, retirement savings, pension, paid time off, and more.
Company
Harford County Public Schools
http://hcps.org Harford County Public Schools is a K-12 public education school system which serves approximately 40,000 students and employs approximately 7,000 people.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Mary Beth Stapleton, MSW
Senior Manager of Family and Community Partnerships
Recent News
Maryland Daily Record
2025-07-05
2025-03-20
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