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Procede Software · 1 month ago

Executive Administrative Assistant

Solana Beach,CA,US

Full-time

Hybrid

Entry Level

$21/hr - $26/hr

1+ years exp

Procede Software is a leading provider of enterprise-level Dealer Management Solutions for the heavy-duty truck and ancillary markets. They are seeking a highly organized and reliable Executive Administrative Assistant to support C-level executives and manage office operations, ensuring a professional experience for all visitors and staff.

Software

Growth Opportunities

No H1B

Responsibilities

Serve as the first point of contact for calls, visitors, deliveries, and mail

Maintain the professional appearance, cleanliness, and daily readiness of all office areas

Manage office supplies, equipment maintenance, and general office operations

Order and pick up office items, meals, and beverages as needed

Oversee workspace reservations and office-related calendars

Plan and coordinate company events, meetings, and celebrations

Support internal event planning, including budget tracking, communication, and vendor research

Prepare, organize, and update executive and team calendars, documents, and reports

Coordinate travel arrangements, lodging, and transportation for staff

Provide executive administrative support to leadership, handling confidential information responsibly

Assist with special projects, onsite events, go-lives, and workshop support as needed

File, retrieve, and maintain corporate records, documents, reports, and receipts

Assist with check processing, logs, and bank deposits

Manage company apparel orders and training material shipments

Support recruiting, onboarding, and offboarding processes for local and remote staff

Perform occasional personal errands as assigned

Represent the company professionally in all interactions

Solve problems effectively using available tools and maintain proficiency with office software and equipment

Qualification

Executive administrative supportTime-managementConfidentialityInterpersonal skillsDetail-oriented

Required

Entry-level candidates welcome

High school diploma or equivalent required

Valid driver's license

Reliable transportation

Ability to sit at a desk, computer terminal or meeting table for a long period of time

Ability to use hands and fingers or adoptive equipment to safely operate assigned equipment

Ability to lift up to 20 lbs

Ability to use telephone frequently for a long period of time, and to hear and speak clearly by telephone

Ability and means to travel on a flexible schedule as needed. Travel requirements may include running office errands and visiting prospective company event venues

Strong multitasking and time-management abilities

Excellent comprehension skills with the ability to understand written and verbal information

Demonstrated ability to maintain strict confidentiality

Comfortable working with numbers and performing basic mathematical tasks

Reliable, responsible, and dependable in all aspects of work

Professional interpersonal skills with the ability to work effectively with staff, customers, and visitors

Enjoys working with people and demonstrates initiative, patience, and courtesy

Empathetic, attentive to others' needs, and consistently helpful

Highly detail-oriented, organized, and capable of self-review with minimal supervision

Self-motivated, driven, and proactive

Strong attention to detail when composing, typing, and proofreading materials for accuracy and correctness