Yale University · 3 months ago
Senior Administrative Assistant & Registrar
Humanities Quadrangle
Full-time
Onsite
Senior Level
$31.05/hr - $31.05/hr
6+ years expYale University is dedicated to contributing to a better tomorrow and is seeking a Senior Administrative Assistant & Registrar for the Department of Slavic Languages and Literatures. This role involves coordinating faculty appointments, managing student records, and providing high-level administrative support to faculty and students.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff
Processes applications for admissions. Ensures compliance with administrative policies and procedures
Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy
Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate
Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records
Compiles statistical data and information. Summarizes data in reports or analyses
Updates, edits, and writes program publications. Coordinates production and distribution of publications
Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities
Monitors financial records and activity
Oversees and instructs support staff
Performs clerical functions incidental to office activities
Qualification
Required
Self-directed; ability to take initiative, problem-solve and exercise independent judgment. Ability to manage time to be efficient and productive. Strong interpersonal skills, including the ability to interact well with a diverse population including students, visitors (domestic and international), faculty, and staff
Excellent organizational skills, as well as written and verbal communication skills, with strong attention to detail, thoroughness, and follow-through. Strong self-starter, who is adaptable, resourceful, and well-spoken, with a strong work ethic and professional demeanor
Ability to multi-task effectively with demanding time constraints. Work well under pressure addressing multiple projects. Excellent follow-up skills. Demonstrated ability to be flexible and manage change effectively, often with short notice. Demonstrated ability to learn new systems, processes, and software
Proven ability to function independently and as part of an integrated team in a fast-paced environment. Demonstrated proficiency providing support in a professional organization. Ability to maintain discretion and professionalism
Demonstrated track record of excellent attendance, reliability, and punctuality. Demonstrated strong administrative support skills. Proven record of resourcefulness, problem-solving, and ability to work independently, without continuous direction
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree, or an equivalent combination of education and related experience
Preferred
Experience designing websites and/or website maintenance
Demonstrated intermediate proficiency in Microsoft Word, Excel, Workday, and Outlook or similar systems
Proven ability working with financial transactions, such as processing expense reimbursements, invoices, and supplier invoice requests
Benefits
Health Requirements
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
2025-12-10
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