University of Washington · 1 month ago
Portfolio & Space Project Manager
Tacoma, WA
Full-time
Onsite
Mid Level
$70K/yr - $79K/yr
3+ years expThe University of Washington Tacoma is dedicated to student success and community engagement. They are seeking a Portfolio & Space Project Manager to oversee space data analysis, inventory management, and project execution to ensure efficient utilization of university spaces and assets.
EducationHigher EducationUniversities
Responsibilities
Conducts space utilization analysis and assesses current space inventory for condition and program suitability
Develops short and long-range space planning recommendations and guidelines, ensuring efficient use of University space
Manages FF&E, ensuring the proper selection, procurement, and installation of furniture, fixtures, and equipment for campus spaces
Oversees SWAG, ensuring that signage, wayfinding, art, and graphics are effectively implemented to enhance campus functionality and aesthetics
Coordinates and manages all MAC projects, ensuring alignment with campus objectives and strategic growth plans
Serves as the liaison between campus departments, leadership, and stakeholders regarding space assignments, faculty and staff relocations, and ongoing space needs
Develops and implements guidelines, standards, and procedures for space allocation and move requests, ensuring compliance with best practices and University policies
Leads the development and execution of minor capital projects and facilities improvements, ensuring projects are delivered on time and within budget
Collaborates with campus departments to create construction-phasing plans, minimizing disruption to departmental operations
Reviews architectural and engineering plans to ensure alignment with University functional and technical requirements
Works with stakeholders to develop project budgets, schedules, and plans for campus facility improvements, ensuring they meet campus growth and operational needs
Oversee the maintenance and updating of space management databases, including the Space Inventory Management System (SIMS) and GIS data, ensuring data integrity across related systems
Coordinate annual physical inventory assessments, updating space data such as room numbers, square footage, and occupancy levels
Manage the maintenance of 'as-built' drawings and specifications for all campus facilities
Administers the Building Coordination program, facilitating essential services such as security, health and safety representation, utility shutdowns, building renovations, and general management
Coordinates efforts between operational units (e.g., Campus Safety & Security, Environmental Health & Safety, Information Technology) to ensure seamless building operations
Develops and maintains campus policies and procedures for Building Coordination, ensuring efficient communication and execution of essential services for academic and operational units
Collaborate with the Facilities and F&A teams to improve processes and enhance service
Assist other staff in meeting deadlines
Support, coordinate, and lead special projects or assignments as needed
Participate with and serve as support for other Facilities and F&A activities
Qualification
Required
Bachelor's degree in architecture, planning, facilities management, or related field
At least three years of experience in space planning, project management, or related areas
Strong analytical skills, with the ability to prepare decision-support materials such as reports, presentations, and graphics
Ability to manage multiple projects concurrently and deliver high levels of customer service
Strong interpersonal skills, experience collaborating with diverse teams and stakeholders
Strong written and verbal communication skills
Ability to adapt to changing priorities
Excellent organizational skills in identifying and prioritizing work activities; ability to work on multiple and concurrent projects
Experience with Microsoft Word, Excel, Access and PowerPoint
Preferred
Model and maintain the values of candor, openness, inclusiveness and honesty
Build and maintain the trust of others
Work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations
Interact effectively with others to establish and maintain smooth working relationships
Demonstrate responsible personal and professional conduct, which contributes to the overall mission and goals of the University
Communicate plans and activities in a manner that supports strategies for unit involvement and accomplishment of mission and outcomes
Adapt to changing business needs, conditions, and work responsibilities
Respond positively to change, embracing and using new practices or values to accomplish goals and solve problems
Manage change in a way that reduces the concern experienced by others
Remain calm under stress
Be open to different and new ways of doing things
Benefits
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$205.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2025-04-21Grant· $0.01M
2024-09-13Grant
2024-08-13Grant· $21.1M
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
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