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Impiricus · 18 hours ago

Executive Assistant

New York, New York

Full-time

Hybrid

Mid Level

$100K/yr - $110K/yr

3+ years exp

Impiricus is the first and only AI-powered HCP Engagement Engine, committed to providing life science companies with innovative channels and AI technology. The Executive Assistant will support the Commercial and Product organization by ensuring day-to-day operations are organized and running smoothly, while providing administrative and operational support to the leadership teams.

Health CareMedicalPharmaceutical

Responsibilities

Provide administrative assistance to the Product and Commercial leadership teams, reporting to the CPO

Act as a partial office administrator to the Impiricus NYC office

Lead the scheduling and logistics of product team offsites from scheduling meetings to booking travel and hotels

Keep the CPO and ELT informed by flagging risks, delays, or follow ups that need attention

Assist with creating and formatting slides, documents, and basic product materials

Manage scheduling and coordination for product reviews, planning sessions, and leadership touch points

Support the Product and Commercial team in preparing materials for industry events in partnership with Marketing

Maintain exceptional organization and follow through to ensure nothing falls through the cracks

Serve as the right hand partner to your leaders by anticipating needs, removing blockers, and ensuring smooth operations

Qualification

Administrative supportCoordination skillsOrganizational skillsJiraGoogle WorkspaceClear communicationAttention to detail

Required

3+ years in Administrative functions, Operations Coordination or similar roles within a SaaS/technology company

Experience partnering directly with executives and senior leaders

Familiarity with how Product and Engineering teams operate

Strong organizational skills with the ability to manage multiple priorities and details

Comfort using tools such as Jira, PowerPoint, Excel, Google Workspace, or similar tools

Experience with scheduling, documentation, and coordination across teams

Ability to handle both administrative tasks and light operational work with care and discretion

Clear communication skills and strong follow through

Basic product fluency to understand terminology, workflows, and how teams collaborate

Strong organizational and coordination skills to keep information, schedules, and tasks on track

Trusted executive support skills with the ability to anticipate needs and communicate clearly

Benefits

Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge

HSA, FSA & DCFSA: Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan)

100% paid short- and long-term disability, plus life and AD&D insurance

Flexible Time Off: Take the time you need with a flexible vacation policy — recharge your batteries your way

12 weeks of paid leave to spend time with your newborn, adopted, or foster child (available after 6 months)

Home Office Setup: We’ll ship you the gear you need to create a comfortable workspace at home.

401(k): Save for your future with tax advantages (and company match!)