Rush University Medical Center · 16 hours ago
Executive Assistant to SVP of Legal-23395
Chicago, IL
Full-time
Onsite
Senior Level
$29.36/hr - $47.79/hr
5+ years expRush University Medical Center is a healthcare institution seeking an Executive Assistant to support the Senior Vice President of Legal. The role involves providing comprehensive administrative support, managing complex scheduling, and enhancing team processes within the executive suite.
Clinical TrialsEducationHealth CareMedicalTraining
Responsibilities
Directs and executes key meeting scheduling including board/committee preparation, complex calendaring, confidential correspondence, meeting organization and staffing, and conference management
Manage multiple high priorities, conflicting calendars, and develop creative solutions to ensure it all gets done
Coordinates with executive assistant team to work “outside of the box” to actively collaborate to quickly and effectively schedule meetings
Organizes meetings and appointments with senior management, often requiring re-scheduling of established meetings
Confirms meeting logistics, obtaining room, refreshments and media as required
Utilizes technology resources, including OneNote to maintain "tickler" electronic files for supporting information on upcoming meetings
Provide professional and timely interactions with internal and external parties ensuring they understand status and priority of their requests
Lead development of key communications on behalf of the EVP/COO
Creates portions and/or entire presentations on requested topics to be delivered by department senior management (via Powerpoint presentations, memos, etc.)
Creates agendas and drafts associated speaking points based on specific objectives, goals and/or topics for meetings chaired by department senior management
Interacts with Rush Senior Management, faculty and staff and external organizations/agencies to prepare meeting materials as needed
May serve as a receiving and triage point for a variety of sensitive/confidential matters, and communication with all levels of employees, including senior leadership. Creates and edits confidential correspondence
Assists with special visitors
Arranges travel - air, hotel, meeting registration, automobile - as needed for attendance at conferences
Serves as a primary interface with board members and/or their support staff
Act as a facilitative change agent to influence process improvement that will enhance team performance within the executive suite
Lead travel management, expense processing/approvals, time off approvals, etc. on behalf of the EVP/COO
Answers and directs phone calls to proper person and provides assistance as requested or required
Provides identification, implementation and coordination of new and on-going projects including departmental budget and process improvement initiatives that require data collection
May provide program support and some event management for Rush's recognition and employee activities and programs such as, Rush Holiday party, Department events, etc
Qualification
Required
High School Diploma and Five years' experience as an Executive Assistant at the Senior Executive level
Ability and willingness to approach tasks with a spirit of collaboration to problem solve with peers and customers. Viewed by others as approachable and dependable
Requires strong communication and organization skills, attention to detail, and ability to prioritize multiple requests
Ability to act both independently and as a team member
Clear, concise, accurate communication skills for direct interaction personally, via telephone, email and correspondence
Critical thinking and problem-solving skills are required to assess and resolve issues around scheduling, projects and/or daily responsibilities
Strong, written and verbal communication skills; excellent interpersonal skills
Experience/comfort in use of laptop computer (for use in taking minutes at various meetings). Proficiency in Microsoft OneNote, Teams, Word, PowerPoint, Visio and Excel
Strong multi-tasking capabilities
Problem-solver and trouble-shooter with employees, medical staff and support staff
Strong prioritization skills to assure completion of multiple tasks on or ahead of schedule
Ability to 'think on your feet', strong initiative, sense of urgency and highly organized
Excellent interpersonal skills with particular emphasis on self-generating initiative for creative problem solving and providing complex assistance to visitors, guests, faculty and staff
Preferred
College Education
Demonstrated project management skills
Company
Rush University Medical Center
Rush University Medical Center offers healthcare services for children and adults, clinical trials, medical education and training services.
10001+ employees
H1B Sponsorship
Rush University Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (64)
2024 (85)
2023 (64)
2022 (81)
2021 (65)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Parkinson's Foundation
2023-07-25Grant
Leadership Team
Richa Gupta
Chief Operating Officer, Rush University Medical Group
Courtney Cole Kammer
Senior Vice President, Chief Human Resources Officer
Recent News
GlobeNewswire
2026-01-02
Company data provided by crunchbase