Saint Vincent College · 2 weeks ago
Student Services and Academic Operations Coordinator
Latrobe, PA
Full-time
Onsite
New Grad, Entry LevelSaint Vincent College is an educational community rooted in the tradition of the Catholic faith. They are seeking a Student Services and Academic Operations Coordinator to provide leadership and support for non-ordination academic programs, focusing on student services and operational infrastructure.
Higher Education
Responsibilities
To support the seminary’s operations across all administrative and professional ministerial skills building academic programs of the seminary
Initial contact for all academic inquiries for non-ordination programs; returns or routes all inquiries to the proper program administration
Provides student services regarding registration, billing, admissions inquiries, tracking student progress, and financial aid
Manages admission process including collecting supporting documentation, credentialing, clearances, and the like
Enters and maintains student data for programs including student advisors, mentors, supervisors
Issues reports for assessment and to the academic dean’s office for program tracking, accreditation reports, and student progress
Issues information to support the completion of the non-ordination calendar for courses
Issues timely billing to students and follows up with late payments
Provides regular reports on program progress and upcoming program completion to the associate dean/academic directors for students intending to graduate
Routes acceptance letters, aid awards, or any other correspondence for the academic dean’s signature
Under the guidance of the Associate Dean, provides administrative support for the program directors as needed
Maintains and shares up-to-date alumni data with Advancement staff as needed
Creates and improves operational processes to help route and track student services
Issues queries and exports information for academic, accreditation, and student information
Prepares and submits data reports for assessment and compliance purposes, coordinating with the Registrar, IT, and Business Office
Must be able to work with internal and external executives, academics, and topic area experts
Must be able to coordinate with academicians, IT, PR, events and conferences, business office, and advancement office for proper timing, deadlines, data integrity, workflow, and execution
Must be able to work occasional nights for academic deadlines
Makes suggested improvements to process design, systems, and data analytics to support seminary operations
Qualification
Required
Excellent customer support skills for all constituents of the seminary
Ability to manage the admission process including collecting supporting documentation, credentialing, and clearances
Experience in entering and maintaining student data for programs
Ability to issue reports for assessment and to the academic dean's office for program tracking, accreditation reports, and student progress
Experience in issuing timely billing to students and following up with late payments
Ability to provide regular reports on program progress and upcoming program completion to the associate dean/academic directors
Experience in routing acceptance letters, aid awards, or any other correspondence for the academic dean's signature
Ability to maintain and share up-to-date alumni data with Advancement staff
Ability to create and improve operational processes to help route and track student services
Experience in issuing queries and exporting information for academic, accreditation, and student information
Ability to prepare and submit data reports for assessment and compliance purposes
Ability to work with internal and external executives, academics, and topic area experts
Ability to coordinate with various departments for proper timing, deadlines, data integrity, workflow, and execution
Ability to work occasional nights for academic deadlines
Ability to suggest improvements to process design, systems, and data analytics to support seminary operations
Company
Saint Vincent College
Saint Vincent College is a four year coeducational Catholic, Benedictine, liberal arts college located in Latrobe, Pennsylvania.
Founded in 1846
201-500 employees
H1B Sponsorship
Saint Vincent College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (2)
2021 (1)
Funding
Current Stage
Growth StageTotal Funding
$0.66MKey Investors
Appalachian Regional Commission
2024-10-16Grant· $0.66M
Leadership Team
Joshua Guiser, CPA
Vice President for Finance/ CFO
Jeff Mallory
Executive Vice President/Chief Operating Officer
Recent News
2025-06-18
Seattle TechFlash
2025-03-27
2025-03-26
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