RealManage · 1 month ago
Onsite Administrative Assistant / ACAM (CVA2025)
Centerville, VA
Full-time
Onsite
New Grad, Entry Level
$22/hr - $22/hrRealManage is a technology-driven HOA management company recognized for its positive workplace culture. The Onsite Administrative Assistant will handle day-to-day tasks and communication, assist owners with HOA-related issues, and support the Community Association Manager (CAM) in various administrative duties.
Real Estate
Responsibilities
Handling day-to-day tasks and communication in a fast-paced environment
Assisting owners with questions regarding policies and procedures
Assisting owners with HOA related issues and communicate to CAM when appropriate
Opening all mail and packages and distribute appropriately
At the direction of the CAM, electronically filing all invoices and send to CAM for processing
Invoicing property entities for water usage and confirm payment
Invoicing property entities for employee vehicle passes and confirm payment
Keeping all contact lists up to date
Keeping all Homeowner packets up to date
Using Google Drive, Microsoft Word, Excel, Outlook
Keeping Security Binders up to date
Keeping all owner files up to date
Keeping owner portal up to date with monthly and annual documents
Acting as an owner liaison between owners/guests and vendors, as needed
Processing and making bank deposits twice weekly
Keeping file and record retention system up to date
Preparing for and attending quarterly HOA Board meetings following set procedures
Preparing for and attending Annual Owners Meeting and Reception following set procedures
Preparing meeting minutes for all Board of Director and Annual Meetings
Assisting in preparing, proofing and sending communications out to owners and others
Preparing and managing ordering for annual vehicle passes and annual meeting materials
Assisting CAM with projects and meetings as requested
Attending miscellaneous meetings when requested by CAM or Board of Directors
Plus other work-related tasks as needed
Qualification
Required
Handling day-to-day tasks and communication in a fast-paced environment
Assisting owners with questions regarding policies and procedures
Assisting owners with HOA related issues and communicate to CAM when appropriate
Opening all mail and packages and distribute appropriately
At the direction of the CAM, electronically filing all invoices and send to CAM for processing
Invoicing property entities for water usage and confirm payment
Invoicing property entities for employee vehicle passes and confirm payment
Keeping all contact lists up to date
Keeping all Homeowner packets up to date
Using Google Drive, Microsoft Word, Excel, Outlook
Keeping Security Binders up to date
Keeping all owner files up to date
Keeping owner portal up to date with monthly and annual documents
Acting as an owner liaison between owners/guests and vendors, as needed
Processing and making bank deposits twice weekly
Keeping file and record retention system up to date
Preparing for and attending quarterly HOA Board meetings following set procedures
Preparing for and attending Annual Owners Meeting and Reception following set procedures
Preparing meeting minutes for all Board of Director and Annual Meetings
Assisting in preparing, proofing and sending communications out to owners and others
Preparing and managing ordering for annual vehicle passes and annual meeting materials
Assisting CAM with projects and meetings as requested
Attending miscellaneous meetings when requested by CAM or Board of Directors
Plus other work-related tasks as needed
Company
RealManage
RealManage is a real estate company providing property management and development services.
Founded in 2004
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$100MKey Investors
American SecuritiesProsperity Bank
2022-06-02Private Equity
2022-05-13Debt Financing· $100M
Leadership Team
Lisa Drobney
Vice President Operations/ GA Market Leader
Marc Rodriguez
Executive Vice President, Market Operations (US)
Recent News
2025-08-13
GlobeNewswire News Room
2025-03-26
GlobeNewswire News Room
2025-03-26
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