Apply on Employer Site

The Brattle Group · 1 month ago

Administrative Services Assistant

Washington, District of Columbia, United States

Full-time

Onsite

Mid Level

$55K/yr - $65K/yr

3+ years exp

The Brattle Group is a global economics consulting firm seeking an Administrative Services Assistant to join their Washington, D.C. office. The role involves providing administrative support to senior administrators and consulting staff, including managing expense reports, travel arrangements, and office logistics.

ConsultingFinancial Services

No H1B

Responsibilities

Provide support to the team of Senior Administrators

Prepare and submit expense reports

Assist where needed with monthly billing including time log coordination, drafting cover letters, and compiling invoice packets

Provide formatting, editing, and proofreading support for work products as needed

Schedule and book Principals’ travel and prepare and maintain travel itineraries

Update and maintain client contacts in InterAction and assist with annual Holiday Card Lists for consulting staff

Coordinates logistics for meetings, including room set up/break down, and catering

Perform copying, binding, scanning, and materials distribution as requested

Assist with the planning and coordination of office social events and initiatives

Provide back-up support to the facilities team as needed

Act as first point of contact for visitors, and covers reception as needed

Ensure overall readiness and neatness of general office space, including common areas and conference rooms. Assists with catering set-up and break down as needed

Ensure kitchen, printers, and copier stations and stationary cupboard are consistently neat and well stocked

Purchases snacks and supplies as needed

Ensure fresh coffee is brewed and readily available first thing in the morning and consistently replenished throughout the day

Distribute mail and packages; maintains postage machine; orders, restocks postage supplies

Per the weekly conference room meetings schedule, assist with meeting set-ups which can include: initiating or accepting meetings via video conference and logging into Zoom; catering; assisting with preparation of materials or packets

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookDocument preparationExpense reportingTeam communicationAttention to detailSelf-motivatedInitiative