Village of Lake Zurich, Illinois · 1 month ago
Management Assistant – Fire Department
Lake Zurich, IL
Full-time
Onsite
New Grad, Entry Level
$61K/yr - $74K/yrThe Village of Lake Zurich Fire Department is seeking a highly organized Management Assistant to support the daily operations of the Fire Department. This role involves performing skilled administrative support work, including payroll coordination, budget maintenance, and social media management.
CommunitiesGovernment
Responsibilities
Coordinates payroll and manages and maintains current/new employee paperwork including pay increases, status changes and ongoing payroll processing
Assists in the preparation, maintenance and monitoring of the department operating and capital budgets
Manages and maintains department's social media, website, and press releases
Prepares requisitions and purchase orders for tools and supplies; negotiates prices with vendors for goods and services; inventories materials and supplies
Prepares and processes invoices and utility bills for payment; maintains vendor files and correspondence
Handles reservations from various agencies and departments for the use of vehicles and buildings
Answers departmental telephone; takes complaints and requests for work orders
Maintains departmental files and logs; prepares correspondence and memorandums, analysis reports, record books and service contracts
Assists with the interview process; schedules and arranges travel and education; attends department meetings and takes meeting minutes
Assists with written and electronic work orders; issues work orders to department personnel in the absence of the department director
Performs related tasks as required
Qualification
Required
Associates or Technical degree with coursework in English, Business, Accounting, Finance, or related field
Considerable experience managing a payroll/budget system
Experience working with social media and website programs
Experience with Microsoft Office
Thorough knowledge of standard office practices, procedures, equipment and techniques
Knowledge of Fire Service terms, practices, functions, organization and policies
General knowledge of budgets
Knowledge of HIPAA requirements and practices
Thorough knowledge of purchasing
Thorough knowledge of standard office equipment and software
Ability to establish and maintain effective working relationships with associates and the general public
Ability to type at a reasonable speed with minimal error
Ability to undertake and complete operational and administrative projects independently
Ability to organize and perform work independently
Ability to communicate effectively verbally and in writing
Ability to maintain files, logs and records
Must successfully complete a background check
Must successfully complete a post-offer employment physical examination including a drug screening
Benefits
Health, dental, vision, and life insurance
3 weeks paid vacation accrual after the first year
Sick, personal, and holiday leave
Participation in the IMRF pension fund
Company
Village of Lake Zurich, Illinois
Village of Lake Zurich is a government administration company specializing in village administration and community development services.
Founded in 1896
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase