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Opaa! Food Management · 1 month ago

Accounts Receivable Specialist

United States

Part-time

Remote

Mid Level

3+ years exp

Opaa! Food Management is seeking an Accounts Receivable Specialist responsible for managing customer invoicing, cash receipts, and collections. The role involves exporting billing data, creating invoices, facilitating payments, and maintaining positive customer relationships while promoting the company's core values.

AgricultureFood and BeverageHealth Care

Responsibilities

Demonstrate and promote Opaa!’s Core Values of “Act in the Best Interest of the students, schools and communities we serve; Be honest in everything we do; Have a passion to serve others; Commit to continuous improvement”

Export billing data from Boss software and produce accurate, detailed, monthly invoices in accordance with our client contracts

Create weekly customer billings for catering and other special events

Create and maintain all cash receipts in Great Plains, including miscellaneous deposits and cash application of receivables

Facilitate payment of invoices due from clients by sending reminders and contacting clients when payment has not been received by date due

Continuously review the AR aging report to identify overdue accounts and take necessary steps to resolve, maintaining detailed documentation of all interactions and actions taken

Resolve discrepancies and client billing issues; perform write-offs when approved

Audit all labor reimbursement forms for approvals and accuracy. Set up the positions in BOSS and ensure monthly invoicing of labor reimbursement is completed and accurate

Assist with the preparation of month-end billing accruals

Support team in gathering documentation and responding to audit requests

Gain an understanding of all accounting systems and how they impact financial data, including Great Plains, Prophix, Emburse expenses reporting, Boss and ADP

Engage with customers in a professional, courteous and respectful manner to build and maintain positive relationships

Maintain focus on continuous improvement and solutions by recommending process improvements to senior management

Additional duties as assigned

Qualification

Great PlainsBOSS softwareAccounting softwareSpreadsheet manipulationMulti-taskingCritical thinkingAttention to detailEffective communicationTeamworkConfidentiality

Required

High School Diploma, required

Minimum of three years of experience in a similar position

Strong attention to detail to ensure accuracy and recognize errors

Understanding of the general ledger and chart of accounts

Critical thinking, analytical and problem-solving skills

Knowledge and experience with creating and manipulating spreadsheets

Effective follow-up and multi-tasking skills

Demonstrated teamwork skills

Strong ability to integrate and communicate effectively, orally and in writing, with all levels of the organization. Able to write business correspondence and memos

Experience with MS Office

Basic understanding of accounting software and report builders; knowledge of Great Plains is a plus

Must be able to appropriately handle confidential information

Benefits

Great location – Close to highway, beautiful area with shops and restaurants nearby.

Hard-working team – We care about our company and like to do things right.

Fun culture – Office celebrations, frequent catered lunches, and a positive team atmosphere.

Flexibility – Flexible on hours and when life comes up.

Caring and compassionate leadership – Demonstrates a commitment to valuing and respecting associates through open communication and a focus on well-being.