University of North Texas · 1 month ago
Administrative Specialist - Department Purchaser
Denton, TX
Full-time
Onsite
Mid Level
$33K/yr - $33K/yr
3+ years expThe University of North Texas is a prominent university system in the Dallas-Fort Worth region, dedicated to fostering educational excellence and innovation. They are seeking an Administrative Specialist - Department Purchaser to manage departmental purchases, monitor inventories, and handle various transactional recordings. The role involves ensuring compliance with purchasing guidelines and maintaining accurate records for the department's financial transactions.
Higher Education
Responsibilities
Attend applicable university trainings and meetings
Other duties as assigned
Verify budgets before completing transactions. Place orders with pcard and create requisitions for POs in accordance with institutional purchasing guidelines. Monitor progress of orders through the life cycle of purchase and communicate status updates to the requestor. Handle receivables, shipping, and returns
Enter transactional details into department checkbook. Submit purchase card statements monthly. Keep accurate records on shipments
Asset/Inventory Management. Includes maintaining materials and supplies inventory for offices and teaching. Manage instrument, computer, chemical, and gas cylinder inventory. Oversee and submit yearly inventory report. Make updates to asset information. Assist with computer roll outs
Qualification
Required
Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
Exceptional customer service skills
Intermediate Microsoft Office skills
Knowledge of accounting/budgeting procedures
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats
Ability to conceptualize, plan and organize multiple assignments effectively
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness
Skill in developing and maintaining good working relationships
Knowledge of policies, practices, procedures and terminology of assigned function
Preferred
Previous purchasing experience preferred
Company
University of North Texas
Ranked a Tier One research university by the Carnegie Classification, UNT is the flagship of the UNT System and is located in Denton, Texas.
1001-5000 employees
H1B Sponsorship
University of North Texas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (64)
2023 (54)
2022 (46)
2021 (26)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Clayton Gibson, CPA
Vice President for Finance & Administration and CFO
Clay Simmons
Vice President and Chief Integrity Officer
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