Apply on Employer Site

Johnson, Pope, Bokor, Ruppel & Burns, LLP · 1 month ago

Legal Practice Coordinator ¦ Health Law

Tampa, FL

Full-time

Onsite

Senior Level

5+ years exp

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a highly organized and proactive Legal Practice Coordinator to support the Health Law Practice Group Leader. This role involves managing administrative tasks, maintaining client relationships, and streamlining workflows for a team of attorneys and paralegals.

Consulting

Responsibilities

Support the Practice Group Leader in all aspects of practice and Health Law Group management, including direct oversight of four attorneys and one paralegal

Serve as primary point of contact for client communications; assist in management of daily emails, calls, and document requests in a timely and professional manner

Coordinate new and potential client intake and ensure proper documentation and conflict checks are completed

Maintain relationships with internal attorneys and staff; respond promptly to inquiries from the team

Manage calendaring for the group, including setting reminders, tracking deadlines, and scheduling Zoom, MS Teams, and in-person meetings

Maintain and organize electronic client files and internal databases

Open new matters, assist with conflict checks, draft engagement, scope, and waiver letters

Conduct basic research including entity lookups (Sunbiz), physician profiles, and other regulatory or business information

Assist in maintaining bar memberships and CLE tracking for the assigned team

Prepare and submit reimbursements, check requests, and invoices through Chrome River

Handle confidential medical and client information with discretion

Support basic entity formation, corporate filings on Sunbiz, annual reports, and EIN applications

Draft simple operating agreements and assist with transactional closings

Qualification

Microsoft OfficeLegal coordinationHealthcare lawIManageAderantClient serviceCommunication skillsOrganizational skillsAttention to detailTime managementConfidentialitySelf-motivated

Required

Highly organized and proactive, detail-oriented

Strong communication skills

High level of professionalism

Ability to anticipate needs

Ability to prioritize competing tasks

Ability to build positive relationships with clients, attorneys, and staff

Support the Practice Group Leader in all aspects of practice and Health Law Group management

Direct oversight of four attorneys and one paralegal

Serve as primary point of contact for client communications

Assist in management of daily emails, calls, and document requests in a timely and professional manner

Coordinate new and potential client intake and ensure proper documentation and conflict checks are completed

Maintain relationships with internal attorneys and staff

Respond promptly to inquiries from the team

Manage calendaring for the group

Set reminders, track deadlines, and schedule Zoom, MS Teams, and in-person meetings