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YMCA of Montclair · 1 month ago

Business Operations & Accounting Associate

Montclair, NJ

Full-time

Onsite

Entry Level

$55K/yr - $60K/yr

2+ years exp

YMCA of Montclair is seeking a Business Operations & Accounting Associate to provide accounts payable, purchasing, and accounting support to the Finance Department. The role involves daily cash reconciliation, bank deposits, and assisting with month-end closing and financial audits.

Health CareNon ProfitSocialTrainingWellness

Responsibilities

Codes invoices, vouchers, expense reports, credit card charges, check requests with correct general ledger codes conforming to standard procedures and ensuring proper entry into the financial system

Reviews purchase orders and assign PO numbers to requisitions according to our standard procedures

Places orders through the commercial Amazon and WB Mason centralized accounts

Investigates and resolves problems associated with processing of invoices and purchase orders

Prepares and executes A/P batches and aging reports to process checks, and ACH transactions

Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status. Communicates the resolutions of discrepancies to appropriate people

Provides support for internal and external audits

Audits & inputs Journal entries to the accounting system for health, retirement, and payroll expense

Verifies, inputs, and reconciles end of shift cash receipts data daily in the accounting system from the point-of-sale system

Posts, tracks, codes, and inputs all miscellaneous cash and check receipts into the accounting system

Prepares the daily bank deposits

Records all ACH and bank charges into the accounting system during the month-end close

Executes the timely and accurate billing and collections of swim team members fees assessed and owed

Maintains and updates records of IT equipment such as laptops, desktops, printers, and phones

Interfaces directly with key office vendors and establishes contracts and services needed for each Y location

Attend required Abuse Risk Management training and adhere to procedures related to managing high-risk activities and supervising members and participants

Follow employee and volunteer screening requirements and use screening instruments to screen for abuse risk. Provide employees and volunteers with on-going supervision and training related to abuse risk

Provide employees and volunteers with regular feedback regarding their boundaries with consumers and require them to adhere to policies and procedures related to abuse risk

Respond quickly to policy and procedure violations using the Y's disciplinary procedures and respond seriously and confidentially to reports of suspicious and inappropriate behaviors and follow mandated reporting requirements

Communicates to all employees and volunteers the Y's commitment to protect our members from abuse

Supports the annual budgeting process including data entry to components and researching past activity in SGA

Qualification

Accounts PayableGeneral AccountingMS-GP Dynamics AccountingData Entry SkillsOrganizational SkillsMulti-taskingCPR/AED CertificationCommunication SkillsConfidentiality