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Frank, Rimerman + Co. LLP · 15 hours ago

Production Administrative Associate - Palo Alto office

Palo Alto, CA

Full-time

Onsite

New Grad, Entry Level

$29/hr - $31/hr

Frank, Rimerman + Co. LLP is seeking a Production Administrative Associate to support their administrative services team in the Palo Alto office. The role involves formatting documents, managing correspondence, and assisting with various administrative duties while ensuring adherence to quality and confidentiality standards.

AccountingAdviceConsultingManagement Consulting

Growth Opportunities

No H1B

Responsibilities

Accurately and efficiently format and finalize practice documents, adhering to the established guidelines and quality control for established practice department methodologies and standards

Develop an in-depth understanding of all applicable client types and corresponding assembly

Understand all practice departments workflow, deadlines and key initiatives

Prepare, edit and proofread correspondence, communications, proposals, presentations and other documents

Accept, pick up and deliver mail and packages daily and send mail and packages through interoffice mail, US mail or Fed Ex, including traveling to offsite USPS, FedEx, Banks and client locations as required

Assist with other administrative duties, including but not limited to other department support, miscellaneous scanning and filing, mass mail merges, reception relief, kitchen duty, etc

Scan and maintain documents on appropriate file servers and repositories. Learn and adhere to Firm’s records retention policies

Willing to work overtime and weekends during the weeks leading up to major deadlines, including travel to other offices as needed

Qualification

Microsoft Office SuiteAdobe softwareCustomer serviceCommunication skillsOrganizational skillsMultitaskingDependabilityAttention to detailTime managementTeamwork