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Framingham State University · 1 month ago

Executive Assistant to the Vice President of Unversity Advancement - Framingham State University

Framingham, MA

Full-time

Onsite

Mid Level

$67K/yr - $72K/yr

3+ years exp

Framingham State University is seeking an Executive Assistant to support the Vice President of University Advancement. The role involves providing high-level administrative support, managing communications, and coordinating various operational tasks within the office.

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Responsibilities

Acts as point of contact for the Vice President of University Advancement for campus departments and off-campus partners

Provide high level administrative support including drafting and managing correspondence, and managing the Vice President's calendar, including arranging meetings, appointments, and travel

Supports the Vice President in managing their portfolio of assigned donors and prospects, and the FSU Alumni Association and Foundation Board of Directors

Schedules and arranges for meetings, interviews, trainings, appointments, or similar activities, including the preparation of agendas, notetaking during meetings, preparing and distributing minutes, and following up on action items

Serves as the first point of contact for the Office of Development & Alumni Relations, including receiving visitors, answering phones, managing the department voice mail account, managing general emails

Supports all of the Division's departments in tracking expenses, creating purchase orders, processing invoices, and reconciling accounts, and ordering and managing office supplies and equipment

Coordinates with Facilities for any department-specific needs, such as repairs or space adjustments

Assists staff in preparing and processing travel and expense reports, ensuring timely reimbursement

Enters, updates, and maintains data in the database of record, including identifying and updating records with new contact information or information on deceased alumni and donors

Compile data and generate reports for department leadership or external stakeholders as needed

Serves an integral role in the management of cash and non-cash contributions. Receives gifts and ensures University policies are followed relative to the acceptance of gifts

Assists in organizing and attending departmental events, and processing event registrations

Manages the Department's student employees, including creating and managing schedules. tracking attendance, and prioritizing their work

Accountable for ensuring that equal opportunity, equity, and inclusion are integrally tied to all actions and decisions in areas of responsibility

All other duties as assigned

Qualification

Microsoft Office suiteOrganizational skillsFundraising knowledgeAlumni relations knowledgeVerbal communicationWritten communicationIndependenceCreativityTeamwork