Northwestern University · 1 day ago
Program Coordinator, West Coast Regional Office (Hybrid)
San Francisco, CA
Full-time
Hybrid
Entry Level
$60K/yr - $65K/yr
1+ years expNorthwestern University is seeking a Program Coordinator for their San Francisco Regional Office. This role involves providing development support, managing engagement activities, and serving as a key contact for stakeholders while assisting with various administrative tasks.
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Responsibilities
Provides first-line development support, research and resources to the team
Communicates with internal and external stakeholders
Reconciles budgets and navigates complex data sets
Assists with the planning and execution of donor visits and engagement events
Serves as a primary point of contact with campus-based colleagues and senior leadership
Participates in strategy discussions involving top donors and alumni populations in the region
Supports Northwestern colleagues and leadership when in the San Francisco region
Serves as the first point of contact for visitors as well as for inquiries made to the San Francisco Office
Prepares and compiles regular correspondences reports on major gifts and engagement activities, and other required documents
Creates and/or maintains complex spreadsheets, reports, queries, etc. based on supervisor's information objectives
Prepares digital event invitations and registration pages
Reviews processes and recommends changes to incorporate technology as appropriate into administrative, recruitment, marketing, and educational components
Conducts research as directed and enters engagement activities into database
Maintains and updates the regional office website
Assists in developing compelling content for the website and print materials
Processes employee expense reports and ensures adherence to company expense policy and company travel policy
Supports accounting for San Francisco Office; performs vendor/account research as needed; obtains additional information or provides instruction and guidance by phone, mail or e-mail from customers/vendors; troubleshoots and reconciles expenses as needed
Enters annual projections and works with San Francisco team to update these on a quarterly basis if needed
Assists in the onboarding of new staff by providing highly customized support and training to new hires
Supports the planning, execution, and reporting of engagement activities
Responsibilities include, but are not limited to registration management, event materials preparation, booking travel arrangements, organizing supplies, staffing events, post-event metrics tracking, etc
Manages various office and event calendars and oversees the general inbox
Manages complex scheduling arrangements involving multiple parties and conferences, etc
Sets-up and cancels meetings based on knowledge of subject and attendees
Serves as the first point of contact in representing the San Francisco Office with both internal and external constituents using a high-level of discretion and confidentiality
Responds to unanticipated & complex issues
Performs other duties as assigned
Qualification
Required
Bachelor's in business, accounting or a related field + 1 year program administration or similar experience; or 3 years program administration or similar experience
Exceptional organization, verbal communication and writing skills
Advanced knowledge of word processing, spreadsheet, email, and database software programs is required
High level of discretion
Team player and a strong collaboration approach
Preferred
Able to work independently and effectively solve problems while demonstrating strong initiative
Possess exceptional time management and follow-up skills to ensure timely completion of tasks and projects
Outstanding written and oral communication skills are essential for success in this role
Use a proactive approach to responsibilities and decision-making
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements where possible
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development in all circumstances
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-09
2026-01-08
Longevity.Technology - Latest News, Opinions, Analysis and Research
2025-12-27
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