Apply on Employer Site

Baylor Scott & White Health · 1 day ago

Operating Room Scheduling Coordinator 2

Dallas, TX

Full-time

Onsite

Mid Level

3+ years exp

Baylor Scott & White Health is seeking an Operating Room Scheduling Coordinator 2 to maintain the master list of OR schedules and assist with surgical patient scheduling. The role involves coordinating with multiple departments, managing scheduling changes, and ensuring efficient communication to create a positive patient experience.

FitnessHealth CareMedicalSports

Responsibilities

Maintains the master list of OR schedule as well as Anesthesiology coverage

Schedules surgical patients when necessary and assists other departments in the hospital to schedule surgical time and relay patient information appropriately to the staff in Surgical Services and the Day Surgery Unit

Makes any needed changes to the schedule and contacts appropriate departments

Maintains access security to the surgical scheduling systems

Provides scheduling support to ensure department efficiency by promptly and courteously answering and screening phone calls, routing calls as appropriate, accurately recording and delivering messages to appropriate parties in a timely manner, and checking voicemail, emails, and block booking frequently

Coordinates changes, postponements, cancellations and preferred order of cases with physicians and Surgical Services

Informs Surgical Services of possible conflicts of use of equipment in the Operating Room

Coordinates posting of cases involving multiple services and surgeons

Monitors surgeon lineup for next day surgeries and revises as needed

Prints all paperwork for add-on cases and informs PNC of any necessary changes

Coordinates procedures with other departments in a timely manner, accurately completing documents and forms and clearly communicating directly with surgeons

Also coordinates anesthesiology coverage of inpatient on hospital units

Coordinates patient care planning and creates a positive experience for the patient

Assembles, prints and distributes complete and accurate operating room schedule in final form reflecting correct order of all cases in each room

Distributes next-day and 48 hour schedule according to operative distribution list as approved by the Director of Surgical Services

Maintains, prints and controls the printing of anesthesia tickets and operating room records, verifies diagnosis is present and correct, verifies CPT code and surgical description match to ensure proper supplies available and time needed is correct

Checks historical time against procedure

Communicates to departments when surgery blocks returned

Releases and reassigns returned surgery blocks

Builds new blocks periodically and redistributes blocks according to utilization

Meets with Chief to discuss block changes and stop date

Monitors starts outside the OR

Contacts block bookers with changes, makes changes to block allocation, builds blocks to correct stop date

Coordinates anesthesia assessment unit activities with OR and outside areas such as Cath Lab, EP Lab, 3D, MRI, CT, Angio, Echo, and Labor and Delivery

Qualification

Scheduling coordinationCommunication skillsHealth care experienceData entry skillsMulti-taskingOffice equipment operationTyping skillsComputer navigationPrecisionInterpersonal skillsConfidentialityFlexibility