Contract Assistant / Finance Administrator (Temp to Perm) jobs in United States
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Good Shepherd Services · 1 month ago

Contract Assistant / Finance Administrator (Temp to Perm)

positionNew York, NY
timeFull-time, Contract
remoteOnsite
seniorityMid Level
money$41K/yr - $46K/yr
date3+ years exp

Good Shepherd Services is a nonprofit organization dedicated to helping children and families in need. They are seeking a Contract Assistant / Finance Administrator to assist the Finance Contracts Department with clerical, administrative, and record-keeping functions.

CharityConsultingNon Profit

Responsibilities

Responsible saving, coding payments and credits deposits received as well as, supporting with the entries (ARR, ARB, CR) as needed
Prepare the backup for billing, Post-Payment Review, and audits
Supporting Contract Managers, Senior Contract Analysts and Contract Analyst with their portfolio as needed
Contracts status tracking (approval and return of budget, modification, invoice submissions submission from funders
Supporting Contract Managers, Senior Contract Analysts and Contract Analyst with their portfolio as needed
Obtaining information from external funder or GAP to collect financial grant information necessary to complete assignment
Filing of all billing documents – manage department’s hard files at year-end
Scanning and saving electronic files as needed
Follow up with Accounts Payable regarding credit card posting and back-up information (may assist department with scanning if needed)
Follow-up with payroll regarding special payment or time sheet information (may assist department with scanning if needed)
Follow up with Program regarding back-up information
Keep track of PA changes for department
Recording of deadline dates, progress status updates of staff
Utilizing calendar updates and Excel spreadsheets
Provide office management/administrative support such as photocopying, mail merges, etc
Provide once-a-week reception for the agency
Assist with all audit functions when necessary
Assist department-wide to accomplish workloads as needed
Perform other duties as assigned by the Assistant Director – Contracts

Qualification

Microsoft ExcelMIP financial softwareAnalytical skillsProblem-solving skillsAdministrative supportOrganizedProactiveMulti-taskingTakes initiativeAssertiveDetail orientedCommunication

Required

High school degree or equivalency
Three plus years administrative/clerical experience, preferably in finance capacity
Ability to multi-task
Takes initiative
Detail oriented
Forward-thinking
Organized
Proactive
Excellent computer/technical skills, particularly Microsoft Excel
Demonstrated analytical, problem-solving, and organizational skills
Ability to meet deadlines
Excellent verbal and written communication skills
Assertive
Must be able to work in a supportive manner with a variety of different personalities
Ability to work in a dynamic, fast-paced environment

Preferred

Experience with MIP financial software a plus

Company

Good Shepherd Services

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Good Shepherd Services provides social services and support for children, youth and women from vulnerable communities.
dateFounded in 1857
location
New York, New York, USA
people-size1001-5000 employees
web-link
https://goodshepherds.org/

Funding

Current Stage
Late Stage

Leadership Team

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Diana Noriega
Chief Anti-Racism and Equity Officer
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Elizabeth Garcia
Chief Program Officer, Community Based Programs
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Company data provided by crunchbase