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City of Somerville · 5 months ago

Director of Finance and Administration

Somerville, MA

Full-time

Onsite

Director/Executive

$110K/yr - $110K/yr

7+ years exp

The City of Somerville is seeking a Director of Finance and Administration to oversee the administrative, financial, and customer service functions of the Department of Public Works. This role involves managing budgeting, accounting, and procurement processes while ensuring effective vendor relations and fiscal control.

Communities

Responsibilities

Direct, coordinate and supervise administrative, financial, and service functions of office

Manage accounting, budgeting, and payroll activities

Provide financial analyses of ongoing projects and contracts

Perform studies and prepare operational reports of divisional functions and activities

Monitor Personal Services, Ordinary Maintenance, Contracts, and Capital spending and make recommendations for budget adjustments

Forecast annual revenues and expenditures

In coordination with the Director of Operations and Divisional Superintendents, draft specifications, and contract terms for a wide variety of supplies and services needed by the Department

In coordination with the Purchasing Department, procures by competitive bidding informal quotations and negotiation, items of supply, equipment, fleet vehicles, and certain contractual services necessary for the operation of the Department

Initiates contacts with vendors relative to supply and equipment availability, purchase orders, and contracts

Negotiate and implement strategies with vendors and internal customers to reduce cost and improve delivery and service

Work with the Director of Operations and Divisional Superintendents to develop a system of monitoring vendor performance

Assists the Commissioner in negotiating contracts working with vendors, the Law Department, and Purchasing Department

Studies price trends and market conditions; keeps abreast of supply sources and new product development

Review revenue receipts and entries for proper posting in accounting system

Manage service section responsible for providing centralized reception, work request and complaint services

Establish administrative and operational controls to record and monitor departmental activities (i.e., attendance, overtime project costs)

Develop and implement divisional procedures

Participate in developing and implementing departmental policy

Work with Director of Operations and Superintendents to maintain fiscal control of divisional budgets

Qualification

Governmental budgetingEnterprise fund accountingFinancial analysisAnalytical skillsData processingCustomer serviceOrganizational skillsNegotiation skillsCommunication skills