Cleveland Museum of Art · 1 month ago
Exhibitions Assistant
Cleveland, OH
Part-time
Onsite
Entry Level
$18/hr - $18/hr
1+ years expThe Cleveland Museum of Art is seeking a part-time temporary Exhibitions Assistant to provide administrative and project support within the Exhibition department. The role involves organizing meetings, managing departmental files, and assisting with exhibition-related tasks.
Art
Responsibilities
Answers department phones, screens and routes or responds to callers. Schedules appointments and maintains department meetings and calendar of supervisor
Sorts and routes incoming mail. Attaches files or appropriate documentation as needed for review. Answers routine mail.Greets and escorts visitors. Arranges accommodations and transportation as necessary for visiting artists, consultants, or museum colleagues from other institutions
Sets-up and maintains all department files and digital records. Serves on intranet committee and serves as intranet gatekeeper for the department
Composes routine correspondence. Manages annual report material, publication fact sheets, and exhibition narratives, ensuring information is accurate and current
Reviews and processes all invoices and tracks all expenses related to special exhibitions and curatorial publications; maintains shared cost budgets for co-organized exhibitions, and compiles materials for final reconciliation of exhibition projects
Maintains graphic and narrative exhibition schedule; conveys changes to affected parties as appropriate
Supports exhibition coordinators and editors with the creation of checklists for various projects
Monitor the departmental purchase cards and ensure appropriate coding within billing cycle
Track and oversee publication distribution to Library of Congress, guest authors, permissions grantors, Ingalls Library, and within the museum
Coordinates departmental volunteers and interns
Arranges travel schedule and reservations for guest contractors, exhibition office staff, and assists with expense reports.Schedules and prepares for all exhibition planning meetings
Prepares, collects, organizes, and disseminates materials and information related to exhibitions and projects
Provides editorial assistance in compiling special exhibition documents and publication outlines. Includes collation of materials, formatting, and coordinating photographic reproduction rights with appropriate staff
Arranges for meetings and conferences. When requested, represents exhibition office at meetings and takes notes
Qualification
Required
Associate of the Arts degree; one to two years of related experience; or equivalent combination of education and experience
Excellent organizational, interpersonal, and communication skills
Ability to work well under pressure to meet deadlines and manage multiple projects concurrently
Ability to work well with a wide variety of people in different job positions
Computer skills, including mastery of Microsoft Office Suite including Word, Excel, Power Point and Outlook
Company
Cleveland Museum of Art
Cleveland Museum of Art is a significant international forum for exhibitions, scholarship and performing arts.
201-500 employees
H1B Sponsorship
Cleveland Museum of Art has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (3)
2022 (1)
2021 (1)
2020 (2)
Funding
Current Stage
Growth StageTotal Funding
$0.07MKey Investors
Bishop Parker Foundation
2025-06-20Grant· $0.07M
Leadership Team
Todd Mesek
Chief Marketing Officer
Recent News
2025-06-12
2025-05-26
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