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NYC Health + Hospitals · 1 day ago

Director, Procurement Systems and Operations

New York, NY

Full-time

Onsite

Lead/Staff, Director/Executive

$150K/yr - $210K/yr

5+ years exp

NYC Health + Hospitals is the largest public health care system in the United States, providing essential services to over one million New Yorkers annually. The Director of Procurement Systems and Operations is responsible for directing the activities of various procurement groups, developing policies and programs, and ensuring effective operational practices within the procurement division.

Health CareHome Health CareHospitalMedicalNursing and Residential Care

Responsibilities

Directs and coordinates the development of policies, programs and operating procedures to facilitate the Division of Procurement in providing staff services, consultation and coordination on all aspects of product value analysis, specifications, vendor selection, quality assurance testing, product development, evaluation and selection

Directs and coordinates the development of policies, programs and operating procedures that will standardize and facilitate health care setting procurement practices

Analyzes operational activities, synthesizes operational imbalances and makes recommendations to improve effectiveness of cost of departmental activities in order to obtain objectives of programs

Directs and coordinates activities of the Procurement Planning and Systems Development Group in achieving the following:

Recommending, planning and programming based on short-range and long-range goals

Reviewing present systems, policies and procedures to determine accuracy, adequacy and relevancy

Reviewing present systems to determine automation potential

Developing new programs to keep pace with Procurement’s continuing growth and increasing responsibilities

Preparing proposals for change in any of the systems, policies or procedures

Where automation is indicated, developing formats and/or writing programs and loading same into system

Directing follow-up activities of new programs to ensure proper implementation

Directing the daily operation of the Procurement Information Processing Center

Training and supervising Advisory Unit personnel in the use of the information processing equipment

Preparing operating procedures and training manuals on the use of the information processing equipment

Periodically reviewing system capacity to determine that it is adequate, recommending upgrade configurations

Directs and coordinates the activities of the Procurement Buying Group; reviewing their work; making policy decisions in special cases; administering buyer development programs and handling special buying assignments

Directs and coordinates activities of the Procurement Support Services Groups:

Clerical Support Group: Typing services; collation and distribution of bid packages; contracts and purchase orders; file maintenance

Administrative Support Group: Logging of all requisitions; assignment of bid opening dates; assignment of contract and purchase order numbers; coding of all purchase orders; processing invoices for payment; bid logging and security; conducting bid openings; maintaining flow charts of the status of bid packages and contracts; reception services; mail/messenger services; reproduction services; office supplies; catalog distribution; maintenance problems; telephone services

Directs and coordinates the development, preparation and maintenance of specifications and standards for capital equipment and supplies. Provides specifications to Department of Product Development and Evaluation to be placed on contract and assists in evaluation

Maintains liaison with vendors and manufacturers to be abreast of research developments, availability of new products and new applications and uses of established products. Establishes and maintains liaison with Product Development Managers in other public and private hospital systems and other governmental agencies to ensure mutual free interchange of information and cooperation in research and development projects

Qualification

Procurement managementSystems developmentProgram managementMicrosoft VisioMicrosoft ProjectMicrosoft ExcelMicrosoft WordPlanning skillsProject coordinationCommunicationProblem-solving skills

Required

Baccalaureate degree from an accredited college or university in Business Administration, Computer Science, Management or other related discipline from an accredited college or university; and six (6) years of satisfactory, full-time paid responsible experience in information processing, program management, systems development or related activity in a large governmental agency, hospital or health care facility, or hospital-related business firm, three (3) years of which must have been in a managerial capacity

Master's degree from an accredited college or university in disciplines, as listed in '1' above, and five (5) years of experience, as described in #2 above, one (1) year of which must have been in a managerial capacity

A satisfactory equivalent combination of education and experience

Preferred

Ability to coordinate or manage multiple projects across the Health System

Excellent planning and problem-solving skills

Excellent communication skills and ability to communicate effectively with all levels of the organization

Proficiency with Microsoft Visio, Project, Excel, Word and standard computer programs required

Ability to travel up to 20%, based on project needs

Highly-motivated and meticulous individual with excellent problem-solving and communication skills to join a fast-paced, growth-oriented work environment in a cutting-edge field of business transformation