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The California State University · 1 month ago

Program Coordinator Project IMPACT and Project Veterans Thrive (Temporary)

East Bay, CA

Full-time

Onsite

Mid Level

$5,274/mo - $5,597/mo

3+ years exp

California State University is a regionally engaged and globally oriented university committed to academic innovation and student success. The Program Coordinator will implement and monitor services for Project IMPACT and Project Veterans Thrive, providing support to undergraduate students with disabilities and veteran students, ensuring compliance with grant mandates and university guidelines.

EducationHigher EducationUniversities

Culture & Values

No H1B

Responsibilities

Independently coordinate the programs, collaborating with Accessibility Services (AS) and Veteran Student Services’ (VSS) Director as needed

Initiate processes to track day-to-day operational needs of the programs, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the programs, in compliance with grant mandates

Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines

Lead Blumen database development, maintenance and staff training as needed

Monitor the programs’ progress towards the objectives and key performance indicators outlined in their respective grant proposals, including all program participants’ retention and graduation rates

Attend trainings as required in the grants, and as needed, to remain current on TRIO regulations and to maintain compliance

Relay regulation updates to programs’ staff and AS/VSS Director

Maintain all data and records required by the grant programs and prepare and submit the Annual Performance Report (APR) for both programs. Provide other ad hoc reports as required or requested by qualified Federal, State or University authorities

Oversee and update respective computer labs to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act

Create content for both programs’ website, and ensure that all information contained is current, accurate and complete

Recruit, hire, train and provide lead work direction to program student assistants

Oversee student assistant time schedules and verify monthly timesheets

Create agendas and lead weekly staff meetings for both programs’ staff, separately and jointly, when needed

Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN), and receive direct communication regarding program updates

Consult with other TRIO colleagues as needed and make recommendations to AS/VSS Director

Serve as the liaison with the AS/VSS offices, EXCEL, EOP, Career Engagement Center, Financial Aid, and other student support service areas under the program

Represent both programs when appropriate at campus events and outreach opportunities, as required by TRIO regulations

Coordinate with all campus departments such as Facilities Management, AS, VSS, Environmental Health and Safety, Information Technology Solutions, Assistive Technology office, University Police Department and other areas on campus to ensure safety and operational management of all program spaces

Attend all AS/VSS staff meetings to communicate program updates, including the current status of the programs in meeting their respective goals and objectives

Inform AS/VSS Director immediately of program participants at risk of harm to self or others, or with any other areas of concern. Submit CARE reports as appropriate

Develop proposed annual budgets and budget narratives for each program

Submit proposed budgets and budget narratives, as directed, to the Department of Education’s Program Officer each year of the grant cycle

Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS/VSS to ensure efficient use of federal funds

As needed, support the Academic Success Advisors in creating Individual Support Plans (ISP) for student participants to promote a holistic academic and personal life balance

Meet with participants individually to address goals as stated above, coaching students through academic skill development, as needed

Support the Academic Success Advisors, when needed, to reevaluate and adjust support for individual students at risk of not meeting persistence and graduation goals

Collaborate with Academic Success Advisors to create, organize and deliver content-driven workshops to program participants in relevant content areas

May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject

Qualification

Program coordinationVeteransDisabilitiesGrant-funded programsMicrosoft 365Blumen softwareOrganizational skillsTime-management skillsPresentation skillsVerbal communicationWritten communicationTeam leadershipCreative problem-solving

Required

Demonstrated experience working with veterans and military affiliated individuals

Demonstrated experience working with individuals with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism

Demonstrated experience with coordinating programs, services or departments

Familiarity with grant-funded programs

Strong organizational and time-management skills

General competence with software such as Microsoft 365, Google applications, Blumen, Salesforce platforms, and Canvas

Demonstrated successful presentation and facilitation skills

Excellent written and verbal communication skills and the ability to effectively communicate with diverse faculty, staff, students and community members

Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions

Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements

Experience leading a team

Preferred

Three years of experience in professional student support services

Master's degree in Sociology, Social Work, Public Administration, Project Management or related field

Previous TRIO background is highly desirable

Knowledge of TRIO programs and their goals/objectives

Demonstrated experience with Blumen software is strongly preferred

Ability to collect, analyze and organize data for reporting statistical information

General knowledge of budgeting and accounting practices

Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills

Knowledge of VA educational benefits and the various chapters in which a veteran student may be eligible for benefits

Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act

Benefits

Medical

Dental

Vision

Retirement (CalPERS)

401k

457

403(b)

Dependent and health care reimbursement accounts

Life insurance

Vacation and sick

14 paid holidays

One personal holiday

Tuition fee waiver

Company

The California State University

Glassdoor4.1

The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.

Founded in 1947

Long Beach, California, USA

10001+ employees