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The California State University · 1 month ago

Department Assistant Coordinator (Administrative Support Coordinator I)

San Diego, CA

Full-time

Onsite

New Grad, Entry Level

California State University is seeking a reliable and detail-oriented Department Assistant Coordinator to serve as the front-line contact for a busy academic department. This role supports both the administrative and instructional needs of the department, ensuring efficient daily operations, faculty support, and student engagement.

EducationHigher EducationUniversities

Culture & Values

No H1B

Responsibilities

• Administrative Support: Manage front-desk reception, phone and email communications, mail distribution, office equipment training, key distribution, procurement, and support for departmental events and administrative tasks

• Instructional Program Support: Assist students with course and scheduling inquiries; support faculty with instructional materials, document preparation, and file management; aid graduate advisors and help build semester course schedules

Qualification

Microsoft Office SuiteGoogle SuiteOffice procedures knowledgeScheduling experienceInterpersonal skills

Required

Fully functional knowledge of and skill in standard office procedures and practices

Ability to understand and operate in a variety of organizational structures

Thorough knowledge of English grammar, spelling, and punctuation

Ability to clearly communicate orally and in writing

Ability to use and quickly learn new office support technology systems and software packages

Experience working in an office setting

Experience with Microsoft Office suite

Experience with Google suite

Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature

Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist

Ability to handle effectively a broader range of interpersonal contacts with students, faculty and staff from underrepresented groups

Preferred

Scheduling experience preferred

Benefits

Generous Time Off : 15 paid holidays, vacation, and sick leave.

Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the University of California system.

Health Coverage : Medical, dental, and vision options at low or no cost.

Education Support : CSU tuition fee waiver for employees and eligible dependents after a probationary period.

Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.

Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

Company

The California State University

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The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.

Founded in 1947