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Cox Enterprises · 1 day ago

Assistant Facilities Manager

Springfield, VA

Full-time

Onsite

Mid Level

$95K/yr - $143K/yr

4+ years exp

Cox Enterprises is hiring an Assistant Facilities Manager to oversee facilities operations and ensure appropriate space utilization, facility maintenance, and safety. The role involves managing construction projects, ensuring compliance with regulations, and collaborating with various teams to meet environmental stewardship goals.

AdvertisingBroadcastingDigital MediaTelecommunications

Growth Opportunities

No H1B

Responsibilities

Monitors facility related support services for effectiveness, quality, and cost:

Mechanical and electrical systems maintenance and upkeep

Utility systems monitoring, office space planning, configuration, and management, spot cleaning, repairing, and painting, office and/or plant security monitoring (e.g., key card maintenance and visitor log system)

EHS monitoring

Disaster recovery and business continuity planning

Ensures facilities and office environments meet business needs and are conducive to a productive work environment

Ensures compliance with all federal, state, and local commission and agency rules and regulations

Responsible for the day-to-day work and assignments, and provides support to resolve issues and ensure quality results

Ensures building safety and maintenance of all assets within each facility, surrounding property, and the safety of all assigned personnel

Coordinates the pre-qualification, bidding, proposal evaluation, and subcontractor selection process for maintenance contracts. Ensures cost control, quality, and completeness of work and expedient reactions to emergencies

Assists with development and management of the Facility's Capital projects, Operating, and Maintenance budgets

Maintains Critical Building Infrastructure, include UPS, Battery Backups, Generators, and HVAC. Manages vendors, contractors, and professional consultants, which may include pest control, plumbing, landscaping, HVAC, electrical, fire suppression systems, employee dining facility, mailroom, and all other trade 3rd party vendors associated with building maintenance

Maintains documentation of Life Safety Systems/Fire Suppression systems

Oversee day-to-day property activities, including contractors, consultants, and maintenance

Serves as a secondary point of contact for the FM, handling inquiries from in-house Cox customers and representatives regarding building projects

May establish key delivery dates and oversee maintenance related project completion through customer occupancy, providing a turnkey solution to end-users

Works to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide outstanding customer service

Coordinate project meetings with in-house and 3rd party outside maintenance contractor representatives

Responds to emergency calls, may assume the lead role in evaluating damage, and takes necessary steps to protect customers, employees, and property, notifying Leadership per local Escalation Plan

Reviews the FMS work request queue daily. Takes action on tickets as directed and/or needed to meet the needs of the business

Operates and adjusts Building Management Systems (BMS) for seasonal and local comfort

Engages with local onsite customer leaders and employees to resolve issues or concerns

Investigate building issues and work with all parties to drive a resolution

Qualification

Facilities ManagementBuilding Management SystemsHVAC SystemsIntegrated Workorder Management SystemMS Office ApplicationsMulti-taskingMath SkillsDecision-MakingOrganizational SkillsWritten CommunicationVerbal CommunicationCollaboration

Required

Bachelor's degree in a related discipline and 4 years' experience in a related field. The right candidate could also have a different combination, such as a master's degree and 2 years' experience; or a High School Diploma/GED + 8 years relevant experience will be considered in lieu of a degree

Requires strong knowledge of MS Office Applications, i.e., Excel, Word, Outlook, and PowerPoint

Excellent decision-making, organizational, multi-tasking, math, written, verbal, and collaborative skills to work effectively with teams throughout the organization

Valid local State Drivers' License with a driving record that meets Cox standards

Using an IWMS (integrated workorder management system) in the day-to-day maintenance operations

Preferred

Experience in the facilities industry

Experience operating commercial building systems, i.e., fire alarm systems and panels, chillers, cooling towers, boilers, HVAC, VFD drives, and pumps

Experience operating automated Building Management Systems, include HVAC, Central Plant, and Lighting

AS/AA or BS/BA degree in related discipline strongly desired (i.e, Construction or Building Management, etc.)

Certification in a related Facility area, i.e., Building Maintenance, HVAC, Electrical, etc

Benefits

The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company's needs, and its obligations.

Seven paid holidays throughout the calendar year

Up to 160 hours of paid wellness annually for their own wellness or that of family members

Additional paid time off in the form of bereavement leave

Time off to vote

Jury duty leave

Volunteer time off

Military leave

Parental leave