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NYC Health + Hospitals · 1 week ago

Assistant Director, Purchasing-Supply - Level I

Brooklyn, NY

Full-time

Onsite

Mid, Senior Level

$70K/yr - $70K/yr

3+ years exp

NYC Health + Hospitals is committed to delivering high quality healthcare services. The Assistant Director of Purchasing-Supply is responsible for supervising the Peri-op Supply Chain Team, managing daily operations, and ensuring compliance with safety and regulatory standards.

Health CareHome Health CareHospitalMedicalNursing and Residential Care

Responsibilities

Oversees the daily operation of the department, managing day to day workload of team members as well as identifying and resolving issues that arise

Monitoring workflow, ensuring the safe use of equipment and inventory of all incoming materials physically in hospital and in the PS, the HHC ERP system

Oversees verification and stocking of daily incoming materials. Maintain the inventory per par level

Follow up with Materials Management team/Receiving to ensure that the deliveries arrived

Ensure overnight emergency orders are processed and received

Manage inventory fulfillment by following up with MM and Receiving

Coordinate contracting for specified supplies and services, engaging stakeholders and central office colleagues

Facilitate Preference Card management through collaboration with Peri-op departments and Surgery leadership

Manage supply, device, implant utilization and transitions in collaboration with Surgery leadership, active surgeons, and relevant stakeholders

Manage par locations and inventory management processes

Oversee daily par level checks and reporting. Identify items that are not needed to be ordered and items that are low in stock for ordering

Provide necessary adjustments to par levels based on utilization and anticipated case volumes and enter requisition for the critical items

Manage orders and inventory for storeroom. Run query for high quantity and high value items

Manage storage locations and audit labels for accuracy of items, location, Ref #, FPL etc

Run daily queries as assigned and do root cause analysis for items ordered in error or in excess

Do daily huddles with materials handlers and daily rounds on the patient units

Supervise and guide department’s staff, determine staff needs, schedule personnel and assign work to all team members. Maintain monthly and daily schedule and make changes as needed

Maintain daily objective and ensure work goals are met optimally; Control of flow and traffic in the department

Assure compliance with regulatory, insurance and ethical standards regarding safety of patients, employees and property. Identifying contingency plans for potential risk

Implement quality assurance program and oversees monitoring activities to meet standards and regulations of accrediting agencies such as Joint Commission and the Accreditation of Healthcare Organization (TJC)

Manage, monitor, consolidate and retrieve storage to allow maximum utilization of space

Provide high level of quality of standard throughout facility

Maintain records of employee attendance and performance

Manage staff members by apprising performance, rewarding and disciplining associates, addressing complaints and resolving problems

Perform all duties in alignment with the mission, vision, values, and behavioral expectations of NYC Health + Hospitals

Qualification

Supply Chain ManagementInventory ManagementProcurement StandardsERP SystemsLeadership SkillsExcelWordMultitasking SkillsProblem-Solving SkillsOrganizational Skills

Required

Bachelor's degree from an accredited college or university in Accounting, Finance or Business Administration

Three (3) years of experience in accounting, finance or business administration, two (2) years of which must have been in a supervisory capacity within relevant areas in settings related to a hospital, medical center or health care facility

Two (2) years of which must have been in a related management of purchasing capacity

Minimum of a High School or its educational equivalent

Preferred

A Master Degree from an accredited college or university in Public Health, Public Administration, Business Administration, Community Health, Psychology, Finance or related discipline

Two (2) + years of full-time experience in Supply Chain, Purchasing, Distributions and Retails (preferable in healthcare), 1(one) + year experience on the supervisory capacity

Knowledge of Supply Chain, Inventory, Procurement standards, data management

Outstanding leadership, organizational, multitasking, and problem-solving skills

Proficient computer skills, Excel, Word, current ERP systems, PeopleSoft ERP system preferred