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Ferris State University · 1 month ago

Executive Assistant to the Vice President of UA&M

Big Rapids, MI

Full-time

Onsite

Mid, Senior Level

$65K/yr - $67K/yr

6+ years exp

Ferris State University is seeking a highly motivated Executive Assistant to provide advanced, high-level administrative support to the Vice President of University Advancement and Marketing. This role involves managing the Vice President’s schedule, coordinating travel logistics, and providing support for capital campaigns and high-profile meetings.

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Responsibilities

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the University

Maintain and manage a daily calendar of meetings and events

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization

Arrange travel and accommodations for the VP and others as assigned. Prepare expense reports

Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff

Excellent communication and time management skills; proven ability to meet deadlines

Ability to function well in a high-paced environment; performs additional duties as assigned by executives

Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

Manage the VP's contacts

Assist in preparing and managing presentations and decks

Be responsive to emails/texts/phone calls, with contact outside normal business hours

Welcome the VP’s guests by greeting them, in person or on the phone; answering or directing inquiries

Use discretion, confidentiality, and good judgment to handle all matters

Represent the university and the VP in a positive light through great follow-through skills and sound judgment

Conserve the VP's time by reading, researching, collecting and analyzing information as needed, in advance

Complete adhoc projects as assigned

Organize complex calendars and schedules; resolving any scheduling issues

Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty and staff to thrive authentically

Support, promote, and develop university student enrollment and retention initiatives

Any other duties assigned within the position classification area

Qualification

Microsoft Office SuiteConfidentialityProject ManagementOrganizationInterpersonal SkillsCommunication SkillsAdaptabilityHigher Education ExperienceDiversity AwarenessTime Management

Required

Bachelor's degree including communication, marketing, management, and general business study

Experience working within a higher education institution, non-profit organization, or a fast-paced marketing/communications environment, working directly with senior executives and community

Exceptionally well-organized, hard-working, and diplomatic, with the ability to work autonomously and prioritize tasks effectively in a dynamic environment

Direct experience dealing with highly sensitive and confidential information with integrity

Efficient with Microsoft Office Suite (Word, PowerPoint, Excel), and Outlook calendaring

Strong organizational skills with the ability to prioritize tasks, meet deadlines, and follow through on all projects

Demonstrated ability to build and maintain positive relationships with diverse internal and external stakeholders (donors, media, faculty, staff)

Proven track record of meeting deadlines and working under pressure, with the ability to anticipate change and react efficiently and expeditiously

Six years of progressively complex secretarial experience, including support to senior leadership

Benefits

Comprehensive benefit package (health care, vacation, etc.).

Admin / Admin Temp Benefit Plans

Company

Ferris State University

Ferris State University is recognized for its career-oriented educational programs that are designed to meet the technology and work force demands of business and industry, the healthcare professions, and society in general through applied research and practical education.

Founded in 1928

Grand Rapids, Michigan, USA

1001-5000 employees