Vituity · 4 days ago
Executive Assistant (Finance) - Remote - Nationwide
United States
Full-time
Remote
Senior Level
$31.24/hr - $39.05/hr
5+ years expVituity is dedicated to transforming healthcare and improving lives through a collaborative culture. They are seeking an Executive Assistant to support executives by managing communications, coordinating meetings, and assisting with project implementation.
Health CareMedical
Responsibilities
Communicate any messages/inquiries/issues effectively and appropriately, in a timely and professional manner, by showing sensitivity and respecting confidentiality. This includes both written and verbal communications with internal and external clients
May advise internal clients on Executive’s views on company policies or current issues facing the organization
Interpret requests, help implement action, and decide whether Executive should be notified of important matters as needed
Serve as the Executive’s representative at meetings and express the Executive’s viewpoints at such meetings
In Executive’s absence, ensure that requests for action or information are relayed to the appropriate staff
Initiate all follow ups for specific leadership initiatives. Responsibilities could include contract expiration, meeting action items, JOC and CEO evaluation feedback, surveys, required education and compliance, etc
Coordinate and execute staff meetings/events/conference calls as instructed by leadership. Responsibilities could include agenda preparation, presentations, staffing, meeting collateral, logistics, notes, arranging staff implementation, action item follow-up as necessary, etc
Assist leadership with calendar support. Responsibilities could include internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed
Coordinate expense reimbursements and check requests in compliance with policy
Make travel arrangements on behalf of leadership in accordance with policy
Work with a multidisciplinary team of physicians, advanced providers, practice management consultants to support the development and implementation of projects. Analyze the impact and success of these projects
Work with advanced providers, workgroups and committees, develop necessary supporting materials (e.g. manual, training modules, curriculum, etc.) to support the program. Pilot & evaluate impact of program in meeting the defined objectives of the program
Responsible for research and implementation of practice improvement tools and for updates and revisions of standard client-developed programs
Qualification
Required
High school diploma or GED equivalent required
5+ years in an administrative role supporting executives required
3-5 years of experience in coordinating projects or combination of education and experience required
Strong communication skills - both oral and written
Ability to analyze, interpret, and visualize data
Ability to work collaboratively across departments
Demonstrated ability to handle detailed work accurately and quickly, work to deadlines on multiple projects, and to work as a team member in a collaborative and participatory manner, and to interact both in person and over the phone with a courteous and professional demeanor
Important professional characteristics include ability to balance/prioritize tasks and projects, a high degree of innovation, problem recognition and creative problem solving, integrity, flexibility, communication with a wide range of professionals and ability to facilitate teamwork
Knowledge of general office principles, practices, standards, systems, applications, and tools/equipment
Knowledge of the sources and availability of information relevant to the assigned function
Knowledge of specific policies, standards, procedures, and practices pertaining to the assigned function
Knowledge of business English communication, including proper spelling, grammar, and punctuation
Knowledge and ability to use desktop computer applications and email as required for specific job duties
Ability to apply existing procedures to similar situations and make appropriate choices from established guidelines/procedures
Ability to read/write sufficiently to file, proofread and edit routine office correspondence, reports and forms
Ability to express ideas and convey information effectively in verbal and routine written communication
Ability to demonstrate data collection, assimilation, and reconciliation skills
Ability to demonstrate effective customer service techniques
Ability to read, understand, and communicate in English sufficiently to perform the duties of the position
Ability to establish and maintain effective working relationships as required by the duties of the position
Preferred
Knowledge of program development and project management concepts preferred
Experience in healthcare, with physicians, and in a service industry is preferred
Benefits
Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP, travel assistance, and identify theft included
Wellness program
Purpose-driven culture focused on improving the lives of our patients, communities, and employees
Company
Vituity
Vituity is dedicated to bringing joy to the practice of medicine. As a nationwide, multispecialty partnership of top physicians
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Harrington
Chief Executive Officer, Practice Management
Jeff Baldwin
CFO
Recent News
2025-11-12
2025-10-31
2025-10-23
Company data provided by crunchbase