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Oak Barrel Public House · 1 month ago

Operations & Accounting Coordinator

Milwaukee, WI

Full-time

Onsite

Entry Level

$48K/yr - $58K/yr

2+ years exp

Cream City Concepts is Milwaukee’s premier hospitality group, and they are seeking an Operations & Accounting Coordinator to support HR, Accounting, and Operations across multiple restaurant locations. This role is responsible for maintaining accurate administrative systems for payroll verification, inventory records, and ensuring the integrity of financial and operational information before leadership review.

Restaurants

Responsibilities

Enter and code invoices into QuickBooks Online (QBO)

Match invoices with purchase orders, receiving slips, and delivery logs

Maintain accurate digital attachments for audit-ready documentation

Assist with reconciliations, vendor credits, and cost coding accuracy

Verify hours, job codes, tips, and adjustments before payroll processing

Support HR with onboarding documentation, personnel file updates, and I‑9 compliance

Maintain secure, confidential payroll and personnel files

Assist in resolving payroll discrepancies and documentation errors

Track purchasing documentation across all locations

Verify product counts, pricing, substitutions, shortages, and credits

Maintain recipe and cost files with updated yields, pricing, and portion standards

Assist in usage vs. purchase cost verification and basic cost analysis

Verify weekly KPI entries including labor %, COGS %, discounts, voids, and waste

Cross-check KPI data with Toast, 7shifts, MarginEdge, and QBO

Identify missing, inaccurate, or incomplete submissions and follow up with responsible managers

Document discrepancies and escalate recurring issues to leadership

Verify accurate data sync across Toast, 7shifts, MarginEdge, QBO, and shared drives

Identify mismatches, sync errors, or incomplete data transfers and route for correction

Maintain a daily/weekly technology verification checklist

Support onboarding and user setup for systems connected to the Teams-based communication environment

Maintain organized shared-drive folders and digital filing systems

Create, maintain, and improve standardized filing structures across HR, Accounting, Operations, and Culinary

Conduct monthly document audits for compliance, accuracy, and version control

Maintain, track, and replenish office supplies (paper, toner, folders, labels, batteries, etc.)

Ensure small office equipment (printers, scanners, monitors) is functional; coordinate repairs when needed

Support Microsoft Teams communication hub including channel structure, file organization, access permissions, and basic troubleshooting

Provide light technical support for staff: login troubleshooting, folder access corrections, and calendar/meeting support

Serve as an administrative liaison between HR, Accounting, Operations, and culinary teams

Track open tasks until completion; verify and document all resolutions

Maintain professional communication, confidentiality, and accuracy at all times

Document meeting notes, SOP revisions, updated processes, and administrative changes

Qualification

QuickBooks OnlineBookkeepingSpreadsheet applicationsKPI verificationHospitality experienceCommunication skillsAttention to detailOrganizational skillsEmotional intelligence