PSI Federal Civilian Sector · 1 month ago
Records Management Specialist II/III
Richland, WA
Full-time
Onsite
Mid, Senior Level
2+ years expPSI Federal Civilian Sector is hiring for a Records Management Specialist II/III to support Navarro-ATL in Richland, WA. The role involves providing guidance and support in Records Management and Document Control, ensuring compliance with applicable regulations, and assisting with process improvements and data analysis.
Environmental Services
Responsibilities
Responsible for providing guidance and support to Navarro-ATL customers in the area of Records Management (RM) and Document Control (DC)
This includes but is not limited to establishing and managing folders in Integrated Document Management System (IDMS) and understanding of processing workflows through various Hanford site applications, i.e., SmartPlant Foundation (SPF)
Responsible for assuring that Navarro-ATL is in compliance with applicable company, DOE, and regulatory agency records management requirements
Provide expertise to personnel and management regarding good practices for RM and DC, including configuration control
Perform and support the ongoing work processes for record copy capture, control, protection, retrieval, disposition, receipt of information, and processing information to the appropriate area for review and capture
Support staff regarding Essential Records
Assist with the data collection/analysis required to support the improvement or work processes and migration from existing RM/DC technologies to new technologies
Basic understanding of quality assurance principles and methods
Perform assigned RM functions (e.g., records acceptance, verification, indexing, configuration control, media conversion, storage, index search and records retrieval, etc.)
Under limited supervision, is responsible for assuring that records are in configuration control, in compliance with applicable company procedures, and follow Electronic Records Authorization (ERA) instructions
Assists users with identification and validation of record material, including quality assurance and Essential Records, prior to release
Perform complex record copy search, retrieval, and develop reports of various Hanford site databases to support customer needs
Coordinate services with the RM Service Provider
DC and RM support to staff by providing guidance with document review, receipt control, storage, and disposition requirements
Assist with process improvement implementation
Review customers' document and record use, including processing issues, for internal and DOE compliance and identify deficiencies and develop/implement improvement efforts
Resolve most DC/RM questions/concerns independently; escalate issues to senior staff or management when appropriate
Extensive working knowledge of indexing and permission control in IDMS
Ship records to RM Service Provider for processing as required
Develop ERA changes and additions to meet effective indexing of areas within IDMS
Aid in determining appropriate record classification level, e.g., 'Official Use Only', etc.)
Assist in the preparation of Navarro-ATL Records Inventory and Disposition Schedules (RIDS) and in the record disposition process
Participate in assessments of the RM/DC programs and develop initiatives for improvement
Other duties as assigned
Qualification
Required
Bachelor's degree (BA/BS) in related field and 2 years practical work experience in records management or related areas, or an equivalent combination of education and directly related experience
Bachelor's degree (BA/BS) in related field and 5 years practical work experience in records management or related areas
Company
PSI Federal Civilian Sector
Planned Systems International, Federal Civilian Sector is a technical and management solution provider with federal government and private industries nationwide.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase