Brown University · 2 months ago
Department Research Administrator
55 Claverick Street
Full-time
Hybrid
Mid Level
$55K/yr - $90K/yr
3+ years expBrown University is a prestigious institution, and they are seeking a Department Research Administrator to oversee and coordinate research administrative activities at Rhode Island Hospital. The role involves managing research projects, ensuring compliance with regulations, and facilitating communication between various departments and stakeholders.
EducationHigher EducationUniversities
Responsibilities
Serves as point person and facilitates smooth coordination, communication, and problem resolution relative to research administrative matters between department, research administration, faculty, divisional leaders, and other hospital and university departments
Will review matters relating to clinical and basic research, pre- and post-award
Leads and coordinates special research-related projects, such as major grant proposals, investigator incentive programs, departmental and divisional reports and statistics
Coordinates transfers of research funding for the purpose of proper reimbursement and allocation of physician salaries on research accounts
Assists in managing the department post-award aspect of projects, which requires sensitivity to the needs of individual investigators, knowledge of sponsor, institutional and departmental requirements, ability to interpret those requirements and competency in addressing the in-house systems (research administration, accounts payable, accounts receivable, finance, purchasing, human resources, payroll and pharmacy)
Determines which principal investigators (PI) or staff need closer monitoring to prevent activity which could affect the institution negatively, such as monetary loss due to audit disallowance, loss of funding or liability incurred due to research conducted without necessary approvals
May intervene to point out available resources or alternative procedures, as appropriate
Communicates institutional and funding agencies ' regulations and policies on grants and contracts
Familiarizes administrative staff regarding Rhode Island Hospital institutional research policies and procedures
Responsible for coordinating and providing information to the faculty about funding opportunities, requirements and deadlines
Reviews project applications in consideration of project budget, application instructions, sponsor rules and unique requirements, and provisions for recovery of indirect costs
Recommends and negotiates changes to appropriate applications with principal investigators or department administration and/or involved individuals at the other institutions which do not compromise the institution, department or investigators
Verifies all necessary approvals, including regulatory committees, to ensure that guidelines are met
Completed applications are forwarded to research administrator for approval prior to submission to the Office of Research Administration
As appropriate, may assist Chair/Chief with research administrative activities of department, including coordinating and overseeing human resource and payroll issues
Interacts with research administration and human resource department regarding new positions, recruiting, job changes, salary reviews and other related policies and procedures to assist PI 's
Coordinates research efforts in the recruitment of new faculty and staff
This may include advising new faculty on transfer procedures, including relocation of equipment and financial arrangements
Is responsible for coordination of facility management staff, new recruits and support departments in the establishment and construction of space for the recruitment program
Maintains confidential and comprehensive records of salary expenses and other disbursements, recommending adjustments where necessary
Reviews and monitors policy and procedure adherence for purchase orders, travel requests, petty cash vouchers, requisitions for payment including all equipment, maintenance agreements, contracts and subscriptions, assisting where necessary
Monitors time sheets and employee change forms for hourly and salaried research oriented personnel within department
Assures that funds are available and notifies PI 's and Chair/Chief when adjustments become necessary
Coordinates with the Chair/Chief/Research Manager and research administration on problem issues as appropriate
Maintains communications with review committees to learn of any new requirements and to help ensure compliance with current regulations
Prepares/provides reports and documents as requested by the managers; attends related meetings on regular basis
Maintains strong daily association with research administration, including collaboration on final reports and some accounting adjustments
This also includes resolution of problem accounts with principal investigators, sponsors, or administrators
Reviews and determines direct cost transfers are allocated to appropriate account and are allowable
Prepares necessary journal vouchers for submission to research administration
Ensures the accuracy of research time and effort reporting system
Works with research investigators to obtain information for submission to research administration on a monthly basis
Responsible for departmental access databases, specifically with regard to maintenance of accounts and accuracy of input of data elements
Maintains current knowledge of sponsor requirements, procedures and areas of interest through active communication with sponsors and professional societies
Maintains awareness of new or changed regulations
Maintains active communication with investigators, administrators and agency officials and other federal, state and local offices, to gather and exchange information
Maintains current knowledge on policies and federal regulations by monitoring the Blue Sheet, NIH Guide, Federal Register, Grants Weekly, Chronicle of Higher Education, etc
If applicable, maintains communication with physician foundation business manager; provides assistance in development of department research budget
May represent department at research administration management meetings and on hospital teams
Qualification
Required
Bachelor's degree in business administration, finance or related area, or lieu, at least 10 years of relevant research administration experience
At least three to five years experience in a research academic environment to include federal and non-federal funding, grant application processes, and regulations set by local, federal, hospital, and independent agencies
Excellent verbal and written skills are essential
The ability to interact with persons from diverse backgrounds such as MD's, PhD's, research and administrative staff
Thorough knowledge of microcomputers, peripheral equipment and networks
Thorough knowledge of software such as Microsoft Word, Excel, Access and Windows
Ability to learn specific research access programs
Company
Brown University
Brown University is an Ivy League research university that provides undergraduate and graduate programs. It is a sub-organization of Brown University Health.
1001-5000 employees
H1B Sponsorship
Brown University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (105)
2024 (84)
2023 (100)
2022 (73)
2021 (56)
2020 (40)
Funding
Current Stage
Late StageTotal Funding
$860.76MKey Investors
RI Life Science HubNASADepartment of Energy & Environment
2025-07-28Debt Financing· $500M
2025-04-11Debt Financing· $300M
2024-08-08Grant· $0.01M
Leadership Team
Diane Lipscombe
Professor of Neuroscience
J
Jane Dietze
Chief Investment Officer
Recent News
2025-12-30
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