Polanko Cleaning Solutions ยท 1 month ago
Office Administration Specialist (Bilingual - English/Spanish)
Columbus, OH
Contract
Hybrid
New Grad, Entry LevelPolanko Cleaning Solutions is a fast-growing field operations and labor services company serving the construction sectors across Ohio. The Office Administration Specialist plays a central role in maintaining organized and efficient administrative operations, ensuring clear communication and alignment across various functions including HR support and vendor coordination.
Facilities Services
Responsibilities
Maintain organized office systems, digital files, and physical documentation
Track daily, weekly, and monthly action items for internal teams and external partners
Support purchasing, supply management, and vendor coordination
Maintain logs, checklists, and compliance documentation
Assist leadership with administrative projects and operational tasks
Monitor and update internal technologies, software tools, and office systems
Coordinate recruiting activities (candidate communication, scheduling, follow-up)
Support onboarding and offboarding processes (paperwork, digital files, checklists)
Maintain accurate personnel files and compliance documentation
Assist with training and development materials as the company grows
Help manage documentation related to attendance, write-ups, or personnel changes as directed
Assist with scheduling coordination and timekeeping reviews
Track equipment assignments, office inventory, and supply levels
Ensure all three offices remain organized, supplied, and operationally ready
Support leadership with communication between administrative teams and field operations
Maintain structure and readiness across all administrative workflows
Qualification
Required
Bilingual - English/Spanish
Highly organized and detail-focused
Tech-savvy and capable of managing multiple workflows simultaneously
Self-sufficient and takes initiative without needing constant direction
Project-management mindset
Understanding of how systems, people, and processes connect across the business
Calm, steady, and reliable
Resourceful and self-motivated
Ability to maintain organized office systems, digital files, and physical documentation
Ability to track daily, weekly, and monthly action items for internal teams and external partners
Support purchasing, supply management, and vendor coordination
Maintain logs, checklists, and compliance documentation
Assist leadership with administrative projects and operational tasks
Monitor and update internal technologies, software tools, and office systems
Coordinate recruiting activities (candidate communication, scheduling, follow-up)
Support onboarding and offboarding processes (paperwork, digital files, checklists)
Maintain accurate personnel files and compliance documentation
Assist with training and development materials as the company grows
Help manage documentation related to attendance, write-ups, or personnel changes as directed
Assist with scheduling coordination and timekeeping reviews
Track equipment assignments, office inventory, and supply levels
Ensure all three offices remain organized, supplied, and operationally ready
Support leadership with communication between administrative teams and field operations
Maintain structure and readiness across all administrative workflows
Communicate clearly, professionally, and calmly
Bring order, structure, and alignment to a fast-paced environment
Company
Polanko Cleaning Solutions
Polanko Cleaning Solutions is a family owned business built on the foundation of quality, excellence, and customer experience.
Founded in 1998
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase