Parkinson Voice Project · 1 month ago
Executive Assistant to the Chief Clinical & Research Officer
Dallas, TX
Full-time
Onsite
Mid LevelParkinson Voice Project is a nonprofit organization dedicated to helping people with Parkinson's and related disorders regain and retain their speech and swallowing. The Executive Assistant will provide comprehensive support to the Chief Clinical and Research Officer by assisting with clinical program operations, research activities, and executive-level administrative responsibilities.
EducationHealth CareNon ProfitWellness
Hiring Manager
Hilary Byatt
Responsibilities
Manage the CCRO’s calendar, scheduling internal and external meetings across time zones
Coordinate travel, accommodations, and itineraries for all engagements
Prepare meeting materials, agendas, briefing documents, and follow-up action items
Handle confidential and sensitive information with professionalism and discretion
Assist with organization and tracking of continuing education programs, trainings, and annual recertification processes
Maintain organized systems for program documentation, protocols, and workflows
Serves as the point of contact for scheduling, logistics, and program inquiries
Maintains organized digital and physical filing systems
Contributes to process improvements that increase efficiency across clinical, research, and executive functions
Manages Education inbox
Maintains and updates accuracy of provider information within Salesforce, education management systems, and the website
Assists with Office Hours; tracks attendance, monitors questions
Provides support to Parkinson Voice Project’s Continuing Education Administrator for ASHA, registers new courses, submits ASHA CEU reports on time, reviews CEU Rosters, saves files on data drive as needed; alerts CEO of any issues or concerns
Reports key metrics related to the Clinical and Research department for the Monthly Operations Report
Handles the admin tasks for the SPEAK OUT! Providers' Facebook Page
Coordinate clinical-research-related meetings with internal and external collaborators
Assist with tracking research timelines, milestones, and documentation
Serve as a point of contact between the CCRO and internal staff, clinicians, researchers, international partners, and external stakeholders
Draft and edit professional correspondence, reports, presentations, and program updates
Support preparation for board reports, leadership meetings, and strategic presentations
Track strategic projects, deadlines, deliverables, and key performance indicators
Help create systems that improve efficiency, communication, and workflow across clinical, education, and research teams
Monitor progress of global program expansion efforts and assist with logistics and coordination
Qualification
Required
Bachelor's degree required, background in healthcare, communication sciences, psychology, or related field preferred
Excellent organizational and project management skills with the ability to manage multiple priorities
Excellent verbal and written communication skills
Meticulous attention to detail and a high level of accuracy
Self-motivated, positive, and energetic with a principled work ethic
Strong attention to detail and ability to manage multiple priorities
Proactive problem-solver with strong critical thinking skills
Discretion and professionalism in handling sensitive information
Ability to work independently and collaboratively
Preferred
Prior experience in research coordination, healthcare, and/or executive-level administrative support strongly preferred
Proficiency in Microsoft Office Suite, Google Workspace, and Adobe Premiere Pro is preferred. Experience with Salesforce and WordPress is helpful
Company
Parkinson Voice Project
Parkinson Voice Project provides treatment for speech disorders.
Founded in 2005
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Samantha Elandary
Founder & Chief Executive Officer
Company data provided by crunchbase