Azusa Pacific University · 5 months ago
Program Manager - College of Education and Behavioral Sciences
Azusa, CA
Full-time
Onsite
Mid Level
$25.94/hr - $29.83/hr
3+ years expAzusa Pacific University is a Christ-centered institution that seeks to cultivate community through professional interactions. The Program Manager for CCSD and Social Work will support program directors by managing communications, overseeing budgets, and coordinating events, while also providing academic advising and administrative support to students and faculty.
Education
Responsibilities
Oversees and plans the department’s activities and assists in the advising of students needing guidance
Coordinates and submits course schedules promptly to the Registrar. Manage edits and track changes within faculty workloads. Creates, routes, and tracks adjunct contracts. Update Student Services of Changes
Manage Adjunct timecards and department correspondence, and provide resources from university initiatives
Provides administrative support to the department’s chair, program directors, and faculty
Manages schedules and workloads for graduate student workers within the department
Coordinates and facilitates special events for the department
Manages correspondence with students
Oversees program scheduling, calendar, and reservations
Track monthly and annual budgets within Adaptive Insight, providing the Program Director with a monthly budget summary analysis of spending patterns
Monitor restricted accounts and keep the Program Director apprised of status and trends
Oversee processes and support for the Concur system: credit card reconciliation, reimbursements, and travel requests. for all budget lines, provide weekly budget updates and spending projections
Assist the program director in the oversight and administration of the programs
Manage the hiring logistics for all new adjuncts. Manages correspondence with both adjuncts and faculty
Records minutes in faculty meetings
Oversee the service and maintenance of all program resources, and assist in purchasing resources as needed
Provides academic advising to students in coordination with the Academic Success Center and BSW faculty, including creation and revision of academic advisement maps and oversight of academic advising schedules and processes
Provides administrative support to faculty, including liaison support to BSW student organizations and events
Coordinate course scheduling and communication with the undergraduate scheduling office for the BSW program
Coordinate BSW recruitment events including information meetings, community college outreach, and partnering campus offices
Coordinates annual department events including BSW senior celebration and student research showcase
In conjunction with the program director, provides updates to the BSW student handbook
Maintains bulletin boards with up-to-date and relevant materials, as well as communicating appropriate social media postings to the MSW program coordinator
Communicates any website and academic catalog changes to Strategic Communications or Office of Curricular Support
Manages day-to-day office operations, including ordering and maintaining office supplies, coordinating duplicating requests, and maintaining department files
Regular, punctual attendance as required by the supervisor based on department needs
Participates in the MSW student hooding celebration as directed by the Chair
Administrative support to the PPSC faculty coordinator
Create and maintain student files in compliance with School of Education credentialing
Upload student PPSC documents to ARK
Fiscal support for the LA-DCFS grant in coordination faculty coordinator
Coordinate student engagement events and communication
Qualification
Required
Bachelor's degree required in a related field
Three to five years of administrative, program management, and/or budget experience showing progressively more responsibility for program development and implementation
Skilled in the preparation of data-driven reports, written and verbal communication, administrative and organizational tasks, and interpersonal interaction
Strong analytical and problem-solving ability
Strong ability to build and maintain a network of relationships and stability
Ability to prioritize and manage multiple tasks concurrently
Knowledge of issues and efforts in higher education (including Christian higher education)
Well-organized and detail-oriented
Ability to navigate and maintain composure in high-demand and uncomfortable conversations
Ability to work under pressure, exuding a mature demeanor while multitasking in a deadline-oriented environment with accuracy and consistency
Ability to work independently and meet deadlines
Ability to work collaboratively with a team, as well as an independent contributor
Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action
Self-starter with a positive attitude
In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students
Proficient in Google Apps., Microsoft Office, Word, PowerPoint, Excel, Slate, Stellic, and Peoplesoft
Preferred
Master's degree is preferred, or equivalent education and experience combined
Prior event planning experience is preferred
Knowledge of APU systems within multiple departments is preferred
Benefits
Competitive benefits package
Company
Azusa Pacific University
Azusa Pacific University is a university creating a place for Christian education to form the training School for Christian Workers.
1001-5000 employees
H1B Sponsorship
Azusa Pacific University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2023 (1)
2022 (1)
2021 (1)
Funding
Current Stage
Late StageTotal Funding
$0.15MKey Investors
National Endowment for the Humanities (NEH)
2023-01-10Grant· $0.15M
Leadership Team
Kirk Bernal, PHR
Human Resources Business Partner
Leslie C.
Human Resources Business Partner
Recent News
2025-09-23
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