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Worley · 2 days ago

Project Billing Administrator

Houston, TX

Full-time

Onsite

Mid, Senior Level

7+ years exp

Worley is a global professional services company specializing in energy, chemicals, and resources. The Project Billing Administrator will manage the transactional billing process for assigned projects, ensuring accuracy in billing, cash management, and reporting.

ChemicalEnergyMineralMiningOil and GasPrecious Metals

Responsibilities

Under the direction of Project Billing Lead works with Project Accountants and/or Project Managers, reviews Project set up in the Business System; establishes project details, financial plans, rate schedules, customer details, payment plans, multicurrency billing set up

Interprets commercial Billing Terms and conditions, Ensures accuracy of Rate Build Up and reviews with Project Mgmt/Project Accountant at initial project set up

Ensures proper documentation is in place; files and organizes hard and soft copy documentation

Ensures current signed contract is in place and credit checks completed where applicable and all amendments are on file

Project events using proper billing event types and enters data into the business system

Works with PA and Project team to setup invoicing calendar for all customers and projects (maximising month billings)

Compiles and collates back up documentation for final invoice presentation to client

Prepares sample customer invoices for review by Project Manager and/or Project Accountant if required and obtains approval for invoice format and detail

Keeps a register of invoices when distributed to client

Runs weekly Exception Reports and reviews project revenue recognition

Resolves issues highlighted in the Exception Reports for project(s) not generating revenue

Reviews WIP Reports and conducts WIP report reviews with Project Managers/Project Accountants to ensure prompt invoicing

Where appropriate, contacts clients to ensure invoices have been received, agreed and actioned by client and provides updates to Project Manager/Project Accountant of progress of invoice payments for cash flow purposes

Reviews Aged Debtors Report(s) and assists in the development of corrective action plans; follows up on outstanding debtors with Project Managers/Project Accountants and clients

Works with the PA to ensure that billings do not exceed budget limits

Works with Project Teams to ensure all Time corrections and/or AP corrections are made to the project in a timely manner

Runs system queries and reports as requested

Responds to routine inquiries on invoicing

Qualification

Project Billing ManagementFinancial ReportingERP SystemsAdvanced ExcelAccounting DiplomaClient CommunicationDetail OrientedTeam CollaborationProblem SolvingTime Management