Gannon University · 2 months ago
Administrative Assistant, OTD Program, Ruskin, FL Campus
Ruskin, FL
Full-time
Onsite
Mid Level
3+ years expGannon University is seeking an Administrative Assistant for the OTD Program at their Ruskin campus. The role involves providing comprehensive administrative support for academic programs, managing communications and reports, and facilitating various operational tasks within the university's Occupational Therapy Doctorate program.
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Responsibilities
Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education
Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task
Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations
Facilitates the creation of new student and faculty member ID badges within assigned academic unit
Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory related documentation
Supports academic unit with Advising Day and finals week schedules and activities as appropriate
Assists academic unit with graduate assistant hiring process, when applicable
Assists academic unit and student body with inquiries, data (as appropriate), exam proctoring, regalia distribution, and onboarding requirements for clinical partners
Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners
Assists academic unit and Director of Operations with program and university event planning and coordination
Provides support as necessary for university events including Ruskin Commencement Kickoff and Ruskin Commencement Ceremony
Provides coverage of guest registration and front door support on a rotating basis
Provides full secretarial support using Microsoft Office software applications, including but not limited to Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and Centralized Application Services (CAS) systems
Performs other duties as assigned within the scope and responsibility and requirements of the job
Qualification
Required
Educational background equivalent to a high school degree/ GED
Three years of general secretarial experience with a working knowledge of Microsoft Office products and office equipment (e.g., computer, calculator, copier equipment, etc.)
Must possess excellent verbal, written, proofreading and organizational skills
Ability to read and comprehend work orders, written instructions and procedure manuals
Ability to transcribe correspondence and enter data into records and logs with accuracy
Ability to perform basic mathematical calculations
Ability to multitask and prioritize responsibilities
Ability to manage projects, seeking direction regarding courses of action
Ability to research and compile data
Ability to interpret and communicate policy as directed
Must be able to support and promote the University's Mission
Preferred
Associate degree
Experience in a college or university environment
Company
Gannon University
Gannon University is a school in Erie.
1001-5000 employees
H1B Sponsorship
Gannon University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (12)
2023 (9)
2022 (11)
2021 (10)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
$1MKey Investors
US Department of Commerce, Economic Development Administation
2017-10-17Grant· $1M
Leadership Team
Mark Jordano
Chief Information Officer
Tex Brieger
Chief Online Learning Officer
Recent News
https://www.inquirer.com
2025-04-26
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2025-04-24
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2025-04-23
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