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ExamWorks · 9 hours ago

Administrative Assistant (30912)

Phoenix, AZ

Full-time

Onsite

Entry Level

1+ years exp

ExamWorks is seeking a Full-time Administrative Assistant for their Phoenix office. The role involves providing administrative support to a department and/or General Manager to aid in the efficient operation of the organization, including clerical duties, communication, and office management tasks.

Health CareInsuranceOnline Portals

Responsibilities

Greet visitors and direct them appropriately

Answer multiple phone lines in a professional and courteous manner. Screen each call by obtaining the callers’ name and nature of the call, then route the call appropriately

Deliver incoming faxes, mail and/or packages to the appropriate person upon receipt and process outgoing mail daily

Organize and coordinate meetings, conferences and travel arrangements as needed

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Perform clerical duties such as typing, filing, and proofreading as required

Maintain and retrieve electronic and hard copy documents as needed

Assist with the set-up, maintenance, and cleanliness of physical exam rooms

Maintain office inventory and place supply orders when needed

Oversee the cleanliness of the office and report any issues or repairs needed to management

Maintain record of company issued items such as parking passes, office keys, etc

Help to resolve customer concerns and issues and work closely with co-workers to ensure the highest level of customer service and satisfaction is achieved

Promote effective and efficient utilization of office resources and supplies

Support staff in assigned project based work

Participate in various educational and or training activities as required

Perform various duties as assigned

Qualification

Microsoft OfficeTyping (45 W.P.M)Medical office experienceGeneral computer knowledgeCommunication skillsTeam-orientedTime managementConfidentialityWork independently

Required

High school diploma or equivalent required

A minimum of one year related experience; or equivalent combination of training and experience

Must possess complete knowledge of general computer, fax, copier, scanner, and telephone

Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, PowerPoint and the Internet

Must be a qualified typist with a minimum of 45 W.P.M

Ability to follow instructions and respond to managements' directions accurately and efficiently

Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met

Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed

Must be able to work independently with minimal supervision, prioritize work activities and use time efficiently

Must be able to maintain confidentiality

Must be able to demonstrate and promote a positive team-oriented environment

Must be able to stay focused and concentrate under normal or heavy distractions

Must be able to work well under pressure and or stressful conditions

Must possess the ability to manage and direct change, delays, or unexpected events appropriately

Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time