University of Rochester · 1 month ago
Department Coordinator IV
Rochester, New York Metropolitan Area
Full-time
Onsite
Mid Level
$21.36/hr - $29.90/hr
3+ years expThe University of Rochester is committed to fostering an inclusive community and is seeking a Department Coordinator IV. This role provides essential administrative support within the Pediatrics M&D Admin department, managing calendars, overseeing office systems, and ensuring efficient operations.
Health CareMedicalUniversities
Responsibilities
Provides support to a department, including preparing and reviewing reports and documents, attending meetings and taking minutes, overseeing office management systems, and screening and directing calls
Manages the time and calendar of administrators, including travel and project timelines, choosing or recommending among competing demands on time
Integrates best practices to enhance the efficiency and effectiveness of delivery of services
Maintains relationships and collaborates with various divisions of University
Develops and establishes procedures and schedules to meet operational needs of the department
Maintains required records and reports of activities
Shares information, policies, and operations procedures to faculty, staff, students, parents, and visitors
Interacts with external and internal individuals
Prepares various administrative reports
Coordinates and oversees highly confidential matters pertaining to the department
Directs and coordinates maintenance of departmental accounts
Prepares data for operating budgets and for financial reports
Prepares analyses and allocates expenses. Coordinates expenditures and property controls. Initiates or authorizes orders for space, equipment, supplies and services
Functions as a liaison to leadership, administrators, faculty, staff, students, and visitors on behalf of the department and/or University
Establishes and builds positive working relationships with external agencies and organizations
Arranges for accommodations, plans, and coordinates their activities and serves as a representative during their visit
Coordinates use of conference rooms and meeting rooms for internal and external users
Maintains calendars for room use and events
Coordinates and makes arrangements for special events, seminars, workshops and activities
Coordinates and develops informational materials, presentations, and communications of various departmental related publications
May supervise up to two other support staff
Prioritizes and assigns work, ensuring staff is trained
Conducts performance evaluations
Other duties as assigned
Qualification
Required
Associate's degree and 3 years of progressively responsible experience in administrative support required
Or equivalent combination of education and experience
Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc. required
Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required
Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures required
Preferred
Intermediate knowledge of hardware and software functionality
Company
University of Rochester
The University of Rochester is a private research university located in Rochester, New York.
10001+ employees
H1B Sponsorship
University of Rochester has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (234)
2024 (126)
2023 (130)
2022 (106)
2021 (100)
2020 (92)
Funding
Current Stage
Late StageTotal Funding
$20.43MKey Investors
National Science FoundationUnitedHealthcareSociety to Improve Diagnosis in Medicine
2023-09-25Grant· $18M
2023-07-26Grant· $0.07M
2022-09-20Grant· $0.05M
Leadership Team
David Linehan
Chief Executive Officer
Recent News
2025-12-04
Company data provided by crunchbase