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Xanterra Travel Collection · 1 month ago

Human Resources Administrator - Columbia Falls, MT

Columbia Falls, MT

Full-time

Onsite

Entry Level

$18.85/hr - $18.85/hr

1+ years exp

Xanterra Travel Collection is seeking a Human Resources Administrator to join their team in Columbia Falls, Montana. The role involves providing administrative support to the HR department, assisting with data entry, and overseeing the orientation of new employees.

Hospitality

Responsibilities

Perform various data entry tasks in Cloudsuite, ICIMS, Krono’s and Excel, including but not limited to, address changes, social security numbers, employees numbers, training hours, etc. Bring discrepant information to the attention of the HR Manager

Handle a variety of other administrative duties as required, to include filing, mailing, answering phones, answering inquiries and photocopying

Create and maintain personnel file for all employees in the filing system

Assist with the checking in and orientation of all seasonal employees and the processing of new hire paperwork

Develop the check in list for each orientation and pull the employee files for processing

Greet internal customers (employees) and direct them to the proper staff member for answers to questions

Greet external customers (visitors) either in person or on the telephone in a friendly and professional manner. Answer basic questions regarding available jobs, the Company and its services

Ensure adequate supply of hiring documents, welcome gifts, ID badges and onboarding clipboards are kept full for each orientation session

Ensure orientation room is clean and set up for each day; coffee and water is available; set up and clean up lunch during orientation

Produce and distribute name-tags and ID badges

Assist with employee recognition program including coordinating the distribution of end of season gifts

Keep the uniform room organized. Distribute uniform items during operating season and coordinate uniform returns

Assist with the preparation of training materials for upcoming training events based on attendee counts (may include: HR Training materials, orientations packets, etc)

Coordinate and track the W2 requests

Maintain confidentiality and discretions in regards to personnel files and all other issues relating to staff

Process background checks in Sterling system

Perform other duties as assigned