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Goldbelt Tram · 1 day ago

Administrative Assistant F&B

Juneau, AK

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Goldbelt Tram is the only aerial tramway in Southeast Alaska, offering scenic adventures and cultural experiences. The Administrative Assistant plays a key role in managing office operations, performing a variety of administrative and clerical tasks to support the team.

Adventure TravelTourismTravel

Responsibilities

Maintain filing system in hard copy and electronically

Prepare awards and other company events

Attend staff meetings

Prepare reports for clients

Assist the F&B manager with planning and execution of banquets, wedding receptions, & special events

Compose correspondence or memorandum

Schedule appointments

Transcribe meeting notes

Brief management on events relating to the company status

Receives phone calls, answers questions and accurately routes messages

Processes and sorts incoming and outgoing mail

Gives and receives information requiring independent judgment or discretion regarding specific business of the company, by telephone or direct personal contact

Maintains confidentiality of all company business

Maintains inventory of supplies, prepares requests for purchasing office supplies

Makes recommendations to management on company policies, events and/or other items as needed

Must have a clear working knowledge of company policies, practices including all post operations

Maintain F&B employee records, assisting in new hire paperwork and ensuring F&B employees have all the required certifications, working with Human Resources to ensure all originals are kept in the official personnel file

Organize training materials and records working jointly with human resources

Other duties as assigned

Qualification

Microsoft OfficeOffice Equipment OperationFilingRecordkeepingCustomer ServiceMulti-taskingStress ManagementDetail OrientedCommunication Skills

Required

Knowledge of personal Computer based workstations and programs

Knowledge of Microsoft office programs

Knowledge of filing and recordkeeping

Knowledge of business practices, correspondence and typing

Ability to comprehend and follow oral and written instructions, procedures, and guidelines with capabilities to apply them to various situations

Ability to operate office equipment such as copy machine, scanner, and fax

Ability to prioritize, multi-task, work under stress, and work with frequent interruptions

Ability to meet time and attendance requirements

Ability to work all different shifts including days, evenings, holidays and weekends

Ability to handle stress under pressure

Ability to provide quality customer service

Able to communicate verbally and understand and follow written and verbal instruction

Skill in establishing and maintaining cooperative working relationships with other employees

Ability to work directly with the public, providing information and assistance on a daily basis

Ability/willingness to learn and pass on to guests those areas of interest to visitors, such as local history, people, culture, geography, etc

Some knowledge of basic cleaning principles, equipment and products

Detail oriented

High School Diploma or GED

Six (6) months experience that includes clerical task such as greeting clients, answering multi-line telephone, typing filing, sorting mail, entering data, receiving payments and maintaining logs

Ability to successfully pass a background check

A valid driver's license and an acceptable driving record