Independence School District · 2 months ago
District Department Secretary - Facilities
Independence, MO
Full-time
Onsite
Mid, Senior Level
5+ years expIndependence School District is seeking a District Department Secretary for Facilities to ensure the productive operation of the office and support the educational program. The role involves various office management tasks, maintaining records, providing customer service, and assisting with budgeting and bookkeeping tasks.
EducationPrimary EducationSecondary Education
Responsibilities
Performs various office management tasks
Operates computers, copiers, office machinery and equipment with a high degree of skill
Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
Performs duties to achieve high levels of customer service
Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
Deals courteously with visitors, parents, students, and staff
Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
Represents self, school and District positively
Responds in a timely manner to informational requests
Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
Demonstrates good safety practices and adheres to all District rules, regulations and policies
Performs other duties as assigned in order to carry out functions of the office
Performs budgetary and bookkeeping tasks
Takes inventory and orders equipment and supplies, as needed
Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc
Processes applications for government financial assistance
Generates reports, as requested
Assists in the coordination of district functions, special events, and curriculum activities
Posts district information
Drafts correspondence
Assists with employment procedures, which may include gathering and reviewing employment applications, checking applicant references, scheduling interviews, preparing employment forms, and ensuring new hire paperwork is completed
Trains clerical staff, as necessary
Collects and ensures confidentiality of standardized tests taken by district students
Collects, compiles, and does database entry of information, such as student data, payroll/timesheet records, and other record-keeping data
Maintains student and employee files
Greets and provides information to students, parents, and guests warmly; functions as an ambassador for ISD
Answers telephones, transfers calls, and takes messages
Performs secretarial duties, such as typing, correspondence, opening mail, ordering supplies, etc
Maintains calendars
Performs other responsibilities as necessary to carry out the functions of the office
Qualification
Required
Minimum education of a high school diploma or its equivalent is required
Minimum of five (5) years educational office personnel experience or experience in a specialized field and/or a degree in the appropriate field required
Computer skills and/or experience required
Typing and/or keyboarding skills required
Working knowledge of standard office machines required
Communication and interpersonal skills
Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable
Preferred
Additional preparation and/or college work related to secretarial training
Company
Independence School District
ISD will ensure that each learner will achieve the skills & self-confidence to be successful in an ever-changing world.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
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