Northwestern University · 18 hours ago
Program Assistant 4
Evanston, IL
Full-time
Hybrid
Mid, Senior Level
$22/hr - $28/hr
5+ years expNorthwestern University is seeking a Program Assistant 4 to support the Weinberg College Center for Area and International Studies. The role involves coordinating course scheduling, managing communications for various programs, and supporting general office operations.
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Responsibilities
Coordinate course scheduling, utilizing the University’s course planning and enrollment enterprise systems and working closely with program directors, affiliated faculty, and colleagues in other departments
Support general office operations, including making room reservations for conference rooms, maintaining office supplies, coordinating with office partners on shared maintenance of office equipment, and making general office purchases
Manage communications for the programs, including updating and maintaining program websites, ensuring information is accurate and current; monitoring and maintaining general email inboxes; and managing 10+ listservs for the programs
Complete a variety of financial transactions including speaker payments, invoices, payments to international visitors, reimbursements for faculty, grad students, and undergrads; and special payments and awards/prize processing for undergrads
Support and staff special events, including creating event flyers, ordering catering, set up and tear down of rooms; and initiating communications plan
Performs other duties as assigned
Qualification
Required
High School diploma
At least 5 years' administrative support or other relevant experience
Advanced knowledge of word processing, spreadsheet, email, and database software programs
Excellent communication skills
Ability to track and adhere to deadlines
Detail orientation
Preferred
Bachelor's degree
Prior experience in academic program administration
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources for professional potential or continuing formal education
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-11
Digital Journal
2026-01-11
2026-01-09
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