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NEOGOV · 5 months ago

Recreation Administrative Coordinator

Kenner, LA

Full-time

Onsite

Mid Level

$26.40/hr - $31.68/hr

3+ years exp

NEOGOV is seeking a Recreation Administrative Coordinator to oversee the City of Kenner's recreation and athletic programs. This role involves planning, organizing, and directing various programs, supervising staff, and ensuring compliance with departmental policies.

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Responsibilities

Oversees all aspects of the Kenner Recreation Athletic Programs

Supervises department employees which involves such duties as instructing, assigning and reviewing work, maintaining standards, resolving personnel issues, onboarding new employees, conducting employee evaluations, and recommending actions related to hiring, promotions, discipline, and salary adjustments

Meets with athletic staff regularly to communicate program details, coordinate officiating and facility needs, and disseminate directives, updates or important information provided by the Assistant Director, Director or other senior leadership

Provides and organizes recreation and sport programs; creates schedules for activities, programs, and/or events. Responsible for inputting rosters, schedules, and all other necessary information for each sport league into the current online recreation management software

Supervises and coordinates assigned team members to ensure necessary equipment is available for programs: At least one month in advance of each sport season, performs inventory, compiles list of equipment needed, and works with Assistant Director or assigned personnel to coordinate purchase of needed equipment; At least one month in advance, assesses gyms/fields that will be used for upcoming seasons and files a report with the Assistant Director on what will be used, the current condition, and provides a list of what needs to be fixed

Prepares and implements league rules and schedules. Ensures rules and schedules are sent via email to Recreation staff, coaches, and parents in a timely manner. Provides hard copies to of league rules, roster and schedules to all coaches

Supervises and selects coaches. Makes certain that each prospective coach is provided and completes the volunteer coach forms. Explains the process required to pass the background check in order to be a volunteer a coach. Enforces rules and code of conduct for all volunteer coaches

Makes sure all rosters are verified and emailed to the Assistant Director, each Assistant Coordinator, and each coach. Enters all rosters into the current online recreation software

Ensures official associations are competent and abreast of all league rules. Coordinates officials for each season including providing them with league rules and schedules in a timely manner. Verifies invoices to make sure they match the league schedule. Contacts the officials association to resolve discrepancies

Reviews and approves or disapproves leave requests from assigned staff in accordance with departmental policy. Ensures appropriate team coverage in their absence

Assists Director & Assistant Director with activities deemed necessary; provides regular updates on program status and daily operations; and ensures timely distribution of league-related communications and materials

Records work orders from assigned areas; coordinates with Maintenance; follows up with Maintenance on progress and completion of work orders

Provides training and guidance to newly hired or promoted supervisory staff as needed

Receives and reviews various records and reports such as daily electronic mail (email), work orders, officials association invoices, rosters from supervisors, complaints from supervisors and parents, memorandums from immediate supervisor, request for equipment, etc

Prepares and/or processes various records and reports such as league rules, league schedules, tournament brackets, evaluations, informative documents, rules for different sports, work schedules, information for tournaments, incident reports, requests for equipment, etc

Ensures compliance with departmental policies, athletic rules, franchise league standards, and applicable laws and regulations by referencing a variety of resources, including emails, schedules, memorandums, rule books, manuals, the City of Kenner Athletic Handbook, and other relevant publications

Operates City vehicles and a variety of office equipment including computers, printers, fax machines, and telephones; utilizes software programs such as Microsoft Word, Excel, Outlook, and CivicRec

Interacts and communicates effectively with departmental personnel, volunteers, vendors, community partners, and the general public regarding athletic and recreation programs

May handle the responsibility for accurate all-star credentials for teams

Recommends ways to improve both indoor and outdoor programs and facilities; seeks and recommends new franchise opportunities for athletics

May organize athletic coaches’ clinics to provide updated training for staff and volunteers

Maintains collaborative relationships with other Recreation Departments

Responds to parent and staff emails promptly, typically within the same business day

Conducts pre-season supervisors and coaches meetings for each sport, including distribution and review of league rules

Conducts post-season meetings with volunteer coaches to evaluate the season and gain feedback

Directs public inquiries to proper department

Operates game clocks and scorebooks during athletic events as needed

Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc

Performs related duties as required by the Director or the Administration

Qualification

Recreation programmingSports administrationSupervising employeesLeadership skillsOrganizational skillsCommunication skillsMicrosoft WordMicrosoft ExcelMicrosoft OutlookCivicRecTeam coordinationConflict resolution

Required

High school diploma or equivalent supplemented by three to four years of responsible experience in recreation programming; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities

Must possess a valid Louisiana driver's license

Benefits

HEALTH INSURANCE: Comprehensive medical benefits options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the following month, following full-time employment. Dependent coverage is also available. The City of Kenner also offers voluntary insurance plans: DENTAL, VISION, and SUPPLEMENTAL INSURANCE PLANS (VOLUNTARY LIFE, CANCER, ACCIDENT, CRITICAL ILLNESS, HOSPITAL CONFINEMENT, LONG-TERM DISABILITY and SHORT-TERM DISABILITY).

LIFE INSURANCE: All full-time employees are insured under a Group Life Insurance policy through Prudential Life Insurance Company. The coverage is one and half times the employee's salary, up to $300,000. The policy also provides a Basic Accidental Death and Dismemberment benefit. The premium cost is covered by the City of Kenner. Coverage is effective the first of the following month, following full time employment.

RETIREMENT SYSTEM: The City of Kenner's regular full time employees are enrolled with the Municipal Employees Retirement System of Louisiana. Both the City of Kenner and the employee contribute the required percent to the system. The employee's contributions are kept on account and will be refunded, if the employees leaves employment before they are retirement eligible.

DEFERRED COMPENSATION: The City of Kenner currently participates in a 457 Plan with MassMutual. This is a voluntary investment program that the employees are allowed to participate in at a contribution rate of their choice (must be within the designated maximum and minimum limits, as set for by Plan Document). The City of Kenner does not contribute to the 457 Plan.

HOLIDAYS: Sixteen paid official holidays are observed, plus any other holidays which may be declared by the Mayor.

ANNUAL AND SICK LEAVE: Eligible Kenner employees earn annual leave and sick leave. Accrual of hours will increase based on the number of years of service.

WORKING TEST PERIOD: Upon appointment to a position in the classified service, the employee shall serve a working test period of six (6) months, unless extended.

EAP: The Employee Assistance Program (EAP) is a program which provides a professional to help employees and their families to resolve problems. This service is 24 hrs. / 7 days per week, voluntary participation and confidential.