Northwestern University · 9 hours ago
Program Assistant 4
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$42K/yr - $62K/yr
5+ years expNorthwestern University is a prestigious institution dedicated to providing quality education and support services. The Program Assistant 4 role involves providing essential administrative and logistical support to multiple departments within Student Services, ensuring efficient operations and successful programming.
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Responsibilities
Documents & Databases Based on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc
Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives
Website Oversees creation, design & maintenance of website &/or blog content ensuring ease & practicality of use for targeted audience & objective
Organizes information in ways that promotes & encourages use of site
Gathers information regarding programs, events, etc
Creates, writes, edits & posts articles, newsletters, program summaries, etc. to website
Accounting Administers budgets for awards &/or dept which may include approving purchases, reimbursements &/or orders
Processes accounting transfers, appropriation & funding changes, deposits, & payroll
Completes journal entries
Creates & monitors budget statements
Verifies that charges are accurate & posted to the appropriate account
Reconciles accounts
Resolves discrepancies &/or outstanding encumbrances
Assists in balancing accounts at close of fiscal year
Assists in preparation of annual budget
Administer budgets &/or accounting balances for multiple awards
Human Resources Coordinates administration of all HR actions from hiring to termination
Supports staff &/or academic searches
Recommends & implements changes to administration of HR policy & procedures for unit/dept
Coordination Manages supervisor's &/or dept calendar
Manages complex scheduling arrangements involving multiple parties & conferences, international travel, etc
Sets-up & cancels meetings based on knowledge of subject & attendees
Coordinates large scale &/or complex events
Ensures that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc. have been completed
Contacts Represents the dept, program or project with various levels of personnel both internally & externally managing & facilitating confidential &/or critical information
Responds to unanticipated & complex issues
Student Services Coordinates student recruitment & admissions process
Reviews & prioritizes applications
Refers students to appropriate resources
Counsels students regarding alternatives for course requirements
Participates in evaluation of program & curriculum planning
Recommends & implements administrative & procedural changes
Supervision Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, clerical assts, interns, etc
Miscellaneous•Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
5 years of administrative support or other relevant experience required
Advanced knowledge of word processing, spreadsheet, email, and database software programs is required
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-11
Digital Journal
2026-01-11
2026-01-09
Company data provided by crunchbase