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California State University, Fresno · 1 month ago

Executive Assistant to the Vice President for Information Technology/CIO

Fresno, CA

Full-time

Onsite

Mid Level

$5,797/mo - $5,913/mo

4+ years exp

California State University, Fresno is seeking an Executive Assistant to the Vice President for Information Technology/CIO. This role provides executive and administrative support, coordinates strategic priorities, and manages complex operational activities essential for the effective management of the IT Division.

Higher Education

No H1B

Responsibilities

Serve as a strategic partner in advancing the daily operations and long-term initiatives of the IT Division at Fresno State

Provide executive and administrative support, coordinating strategic priorities, special projects, and confidential initiatives critical to the effective management of the Office of the Vice President for Information Technology and CIO

Manage complex administrative, operational, and project activities that support university and divisional leadership

Ensure alignment with institutional goals, exercise sound judgment in decision-making, and contribute to the development and implementation of programs, policies, and procedures

Serve as the Strategic IT Communications Lead, acting as the primary liaison for all IT-related communications across the university

Develop and deliver clear, consistent, and strategic messaging that promotes transparency, engagement, and awareness of IT initiatives in alignment with institutional priorities

Qualification

Project coordinationFiscal managementAnalytical skillsCommunication skillsOffice technologiesOrganizational skillsInterpersonal skillsAttention to detailLeadershipProblem-solvingFlexibilityEmotional intelligence

Required

Comprehensive knowledge of administrative principles, business practices, and organizational operations

Demonstrated expertise in project coordination, fiscal management, and the development and implementation of administrative programs and processes

Strong analytical skills to collect, interpret, and summarize data, metrics, and operational trends to support strategic decision-making

Exceptional organizational and time management abilities to plan, prioritize, and manage multiple projects and competing deadlines

Excellent written and verbal communication skills, with the ability to prepare clear, accurate, and professional correspondence, reports, and presentations

Advanced interpersonal and relationship management skills to collaborate effectively with diverse internal and external stakeholders and represent executive leadership with professionalism and tact

Proven ability to lead, train, and mentor administrative staff, student employees, and volunteers

High attention to detail and accuracy, with strong problem-solving and critical-thinking capabilities

Proficiency in current office technologies, including word processing, spreadsheets, and relevant enterprise or data management systems

Ability to handle highly sensitive and confidential information with discretion and integrity

Flexibility and adaptability to shifting priorities, changing environments, and emerging institutional needs

Thorough understanding of applicable policies, laws, and regulations, with the ability to analyze complex administrative or operational challenges and recommend sound solutions

Equivalent to a bachelor's degree in related field

Four years of relevant experience

+ Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis

Preferred

Advanced degree in business administration, management, communications, information technology, or a related field

Demonstrated experience in higher education administration, preferably within the California State University system

Advanced leadership, organizational, and analytical skills with a proven ability to plan, coordinate, and execute complex projects and initiatives with institution-wide impact

Exceptional interpersonal and emotional intelligence skills, including self-awareness, empathy, and the ability to foster collaboration across diverse teams and stakeholders

Proven ability to develop and implement detailed action plans, manage competing priorities, and consistently meet or exceed deadlines in a dynamic environment

Strong strategic thinking, problem-solving, and decision-making capabilities with the ability to anticipate challenges and recommend effective solutions

Excellent written and verbal communication skills, with advanced proficiency in preparing executive-level reports, presentations, and correspondence