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Worcester Polytechnic Institute · 1 day ago

Payroll Administrator

Worcester, MA

Full-time

Onsite

Mid Level

$72K/yr - $75K/yr

Worcester Polytechnic Institute (WPI) is seeking a Payroll Administrator to oversee daily payroll operations. The role involves managing biweekly payroll processing, ensuring compliance with regulations, and providing customer service related to payroll inquiries.

CommunitiesEducationHigher EducationSTEM Education

Responsibilities

Communicate via email, in-person, phone and videoconference responding to employees, departments, managers, or agencies with questions related to pay, deductions, taxes, etc. Research and respond to payroll inquiries

Manage the payroll queue in Halo ticketing system

Send general reminders related to time entry and approval deadlines, year-end processing, etc

Create and update procedure and job-aid documentation for the department and community use

Maintain accurate information on website and in Workday including setting up processing for future payroll, vacation and holiday calendars

Serve as back-up for unemployment and employment verification requests

Coordinate all aspects of biweekly payroll processing for multiple pay groups, including auditing, analyzing, verifying, and entering payroll items

Ensure accuracy of gross-to-net calculations, benefit deductions, retirement contributions, tax withholding, union dues, and garnishments

Review reported time, follow up with managers and employees, evaluate time and adjustments from prior pay periods; evaluate unprocessed time and clean-up unsubmitted time entries

Run payroll audit reports in preparation for processing, follow up as needed and make adjustments/fixes for accurate and timely payment

Communicate about missing direct deposit information, distribution of printed checks or pay cards, net pay reissues, direct deposit rejects, and stale dated checks

Maintain compliance with federal, state, and local payroll laws and regulations including wage and hour, tax and reporting requirements

Develop strong understanding of collective bargaining agreements including time entry codes, pay rules, earning calculations, and reporting

Support calendar year-end processes including W-2 preparation, reconciliation, and distribution

Run reports to assist with preparing periodic, quarterly, and annual tax filings

Respond to audit requests and compliance reporting

Assist with entries to finalize fiscal year-end

Track garnishments, advance repayments, and create accounts payable requisitions

Register and maintain payroll tax accounts; reconcile ADP tax transactions; file and pay tax obligations outside of ADP’s processing; and reconcile payroll tax records with ADP, tax agency and accounting records

Partner with internal and external teams for Workday testing related to system projects, optimization, enhancement, fixes and new releases

Perform all other duties as assigned